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Job Description
Medical Admin Secretary
43667BR
43667BR
Position Description
Performs specialized clerical and secretarial duties in direct support of a Department Chair within the Health Science Center. Employees in this position are responsible for performing varied and complex office duties which require a thorough knowledge of departmental and institutional policies and procedures, as well as medical and scientific terminology. Employees in this classification may be responsible for supervising a small clerical unit. Work is performed under general office conditions requiring a high degree of telephone and personal contact with HSC faculty, staff, patients, and outside professionals. Work is also performed under pressure of deadlines, which may include frequent requests for urgent reports.
Major/Essential Functions
Assistant to the Chairman- Includes but not limited to, article & book research, editing and submission of documents, and assisting with lecture material to include PowerPoint, handouts etc.
- Plans the activities of and oversees all academic and administrative support for assigned faculty to include the department chair. To include all admin assistant checklist items, daily monitoring, effective communications, effective training, continuos improvement and successful implantation of policy and processes and demonstrates efficiency in academic and administrative operations.
- Preforms tasks which require advance skills and knowledge in organization, planning interpersonal relations, in-dept knowledge of academic and administrative operations relative to departmental division support.
- Interacts and works closely with the Senior Clinical Departmental Administrator on various tasks/ projects.
- Responsible for writing and updating Standard Operation Procedures for area of responsibility.
- Processes leave request and maintain leave spreadsheet. Approve exempt leave reports for Providers.
- Create and maintain personnel and recruiting records for providers. To include working with Faculty Recruitment and Faculty Affairs departments, setting up interviews, placing ads and all new hire/ termination task include HR and Brassring.
- Submit various requests as needed. (Pagers, housekeeping, facilities, surplus etc.
- Prepare agenda and minutes for Faculty Meeting and other, meetings as assigned.
- Assist and Maintain Faculty on Call Schedule, Faculty Weekly Schedule, Faculty Holiday Schedule. Process Faculty on call pay EOPS.
Required Qualifications
High school diploma or equivalent. At least 12 months experience as a Senior Medical Secretary at TTUHSC. OR 5 years experience in a progressively responsible secretarial position with 3 years in a medical or scientific setting.
To apply, please visit: https://sjobs.brassring.com/TGnewUI/Search/home/HomeWithPreLoad?partnerid=25898&siteid=5283&PageType=JobDetails&jobid=906901
All qualified applicants will be considered for employment without regard to sex, race, color, national origin, religion, age, disability, protected veteran status, or genetic information.
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. You can locate this report through our website at: https://www.ttuhsc.edu/emergency/clery-report.aspx.
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ABOUT THE COMPANY
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Texas Tech University Health Sciences Center
Show moreAbout Us
Nationally recognized for innovative programs, academic achievement, cutting-edge research and exceptional patient care, Texas Tech University Health Sciences Center aims to promote a greater health environment for West Texas and beyond. While our flagship campus resides proudly in Lubbock, Texas, TTUHSC operates five schools with campuses in Abilene, Amarillo, Dallas/Fort Worth, Lubbock and the Permian Basin (Midland & Odessa).
Like Texas itself, we are an independent and proud institution that is part of a larger union, the Texas Tech University System. As a university separate from Texas Tech University, we have been entrusted with a singular charge: to teach the next generation of doctors, nurses, pharmacists, researchers and health care professionals while simultaneously providing the people of West Texas with world-class patient care. We are both an institution of higher learning and a place where real people come for life-saving medical care.
Our Mission
As a comprehensive health sciences center, our mission is to enrich the lives of others by educating students to become collaborative health care professionals, providing excellent patient care, and advancing knowledge through innovative research.
Our Values & Culture
Through our values-based culture, TTUHSC is committed to cultivating an exceptional workplace community with a positive culture that puts people first. Our five values guide our actions and principles: Beyond Service, Kindhearted, Integrity, One Team, and Visionary.
Compensation & Benefits
We are proud to offer many exceptional employee benefits, including a generous compensation package with comprehensive benefits, medical and dental insurance, paid time off and substantial automatic retirement contributions. Additionally, we invest in employee success by providing many resources designed to support your personal and professional growth, including:
- Comprehensive Health Plans and Other Core Insurance
- State Retirement Programs and Pension Options
- Retiree Insurance for Lifetime Medical Benefits
- Continuing Education & Lifelong Learning Programs
- Tuition scholarships for employees and their dependents
- Leadership and Professional Development Programs
- Mental and Physical Wellness Programs
- Employee Recognition Programs and Longevity Pay
We are excited for you to consider joining our team at the Texas Tech University Health Sciences Center. Consistently ranked as a "Great College to Work For" by the Chronicle of Higher Education, TTUHSC provides so much more than just a job!
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