Administrative Assistant - Police Community Service Division
- Salary: See Position Description USD
- Full Time
- Clerical and Administrative Support
- Community and Economic Development
- Public Safety
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Job Description
Summary
Minimum Starting Salary: $21.0000 per hour
The City of Waco Seeks:
The City of Waco seeks a dedicated and proactive Administrative Support Specialist to join our dynamic team. The ideal individual is someone who excels in decision-making, problem-solving, and independent judgment. Your ability to manage complex schedules, handle confidential information with discretion, and maintain effective communication will be key to your success. If you are a detail-oriented professional with a commitment to supporting public service, we invite you to apply and become a valued member of our team. Apply now!
Minimum Qualifications
Required:- High School Diploma or GED.
- Two (2) years of administrative support experience.
- Must complete Police Department Background Packet (packet will be sent after the position closes).
- Must successfully complete any additional background checks required for the position, which may include a CJIS
background check, federal background check, or other applicable screenings (e.g., FAA).
Licenses and Certifications
Required:- Must possess a valid Texas Driver’s License.
- Child Passenger Safety (CPS) technician certification within 120 days of hire.
- Certification as a Notary Public within 120 days of hire.
Position Description
Under basic supervision, performs administrative duties and technical and support services for City Departments; coordinates meetings and processes administrative and technical forms.
Essential Functions- Provides administrative and technical support to the department; performs a variety of clerical and administrative duties and makes decisions based on experience, training, and job assignment.
- Coordinates departmental administrative workflow and applies knowledge of policies and procedures to organize work and support staff by handling administrative details.
- Exercises initiative and independent judgment in completing administrative tasks, resolving problems, analyzing information, and ensuring effective communication of operational matters.
- Manages assigned special projects, including researching and compiling information from internal and external sources to prepare narrative and statistical reports for departmental programs and initiatives.
- Responds to questions and inquiries requiring knowledge and interpretation of City policies, procedures, and regulations; resolves issues and customer service requests within assigned authority.
- Maintains calendars and resolves complex meeting and travel schedules; coordinates meeting rooms and resources; coordinates development of meeting agendas, action item lists and presentation materials.
- Drafts and prepares correspondence, memoranda, and other documents from general direction, standard formats, or drafts; assists with monitoring budgets, accounting, and expenditures.
- Maintains department files and records, including electronic databases; collects and compiles data and prepares technical and statistical reports; ensures records and administrative actions comply with City policies.
- Orders and receives merchandise, maintains inventory, and assists with food and beverage purchasing.
- Prepares and verifies deposits and processes accounts payable, including monthly and merchandise-related expenses.
- May assist in preparing payroll for departmental employees and may approve maintenance or service issues in the manager's absence.
- Positions assigned to the Police Community Services Division:
- Conducts car seat inspections, educates caregivers on proper installation, and ensures compliance with child safety laws.
- Operates a City vehicle to transport volunteers and supplies to events and/or classes.
The City of Waco offers a complete benefits package for eligible employees including; health, dental, vision, Employee Assistance Program (EAP), Flexible Spending Accounts, life insurance, long term and short term disability, retirement, deferred compensation plans, holidays, vacation, sick leave, credit union and savings bonds.
To learn more about the benefits offered, visit our Benefits page.
Why Work For Waco:- Meaningful and challenging work
- Make a difference and improve communities
- Competitive Salary and Benefits
- Full Range of Benefits, including Health, Dental, Vision, Disability, and Life Insurance
- Mandatory TMRS Retirement Plan with a 2:1 City Match
- Education Assistance Program
- Paid Parental Leave
- Employee Assistance
- Longevity Pay
- And More!
- Chance to do work you are passionate about
- Desire to give back
Closing Date/Time: 4/9/2026 12:00 PM Central -
ABOUT THE COMPANY
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City of Waco
Show moreWaco is centrally located in the heart of Texas on the I-35 corridor midway between Dallas-Fort Worth and Austin. This progressive and diverse city with a vibrant community spirit offers major attractions, museums, recreation, and abundant shopping to more than 140,000 residents. Waco is the 25th largest city in Texas and the county seat of McLennan County.
Waco is not only briming with Texas history, economic opportunity, and a rich variety of cultural experiences, it is also a major seat of high learning within three major colleges in its city limits including Baylor University, Texas State Technical College and McLennan Community College.
The city is also the birthplace of Dr. Pepper, the Texas Ranger Hall of Fame Museum and the Texas Sports Hall of Fame. Waco boasts one of the biggest and best municipal parks in Texas, Cameron Park. While the park is located in the middle of downtown situated on the Brazos and Bosque River it hosts numerous races, triathlons, boat races and much, much more.
Governance and Organization
Waco is a home rule city with a council-manager form of government. The City Council is comprised of a Mayor, elected at-large, and five City Council members representing single-member districts, all serving two-year terms. The City Council sets the tax rate, approves the budget, appoints members to City boards and commissions, enacts City ordinances, and appoints the City Manager, City Attorney, City Secretary, and the Municipal Court Judge.
The City has a strong Financial Management Policy that guides the operation and delivery of quality City services, contributes to excellent AA+ and Aa1 bond ratings, and maintains an unassigned fund balance reserve in the General Fund equal to 28% of current year budgeted expenditures. The City of Waco has more than 1,600 employees and a total operating budget of over $400 million.
The City provides a full range of municipal services including a regional airport, animal services, building inspections, code enforcement, convention and visitors bureau, emergency management, housing and community development, economic development, fire, public health, library, municipal court, parks and recreation, planning, police, public works, Texas Ranger Hall of Fame Museum, utilities and zoo operations.
The City Council and City Manager are committed to the mission of providing exemplary municipal services for citizens and visitors in a collaborative and transparent manner while honoring the public’s trust. Waco values include providing excellent and innovative services, promoting equality and inclusion, focusing on teamwork, investing in people and always doing the right thing.
With the City of Waco, you will find our home; where everyone belongs and thrives as move forward together.
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