Procurement Specialist

Description

The Procurement Specialist will perform administrative and office support activities and manage and oversee the acquisition of goods and services in a way that aligns with the strategic goals of Charleston County Government. This role ensures that the procurement process is efficient, cost-effective, and compliant with relevant regulations and standards within the Contracts & Procurement department.

$45,052 - $58,988 (Estimated Annual Salary)

OPEN UNTIL FILLED - APPLICATION REVIEW BEGINS IMMEDIATELY

Duties and Responsibilities

ESSENTIAL FUNCTIONS: (Order of Essential Functions does not indicate importance of functions.)

1. Enforces and ensures compliance with Charleston County Procurement Card Accommodations and Policies.

2. Conducts assessments and gathers data from feedback to continuously refine and improve training programs that evolve with the needs of participants.

3. Creates and updates comprehensive training manuals, guides, and course materials based on the needs of the department.

4. Manages and maintains accurate records of training activities, attendance, course evaluations, and other related metrics.

5. Develops a thorough understanding of each position’s responsibilities and is well-prepared to step in as a backup when needed, ensuring continuity and efficiency within the team.

6. Investigates purchases of over 800 Procurement cards, to include potential P-Card violations by

examining the accuracy and validity of purchases on P-Card statements and banking platforms.

7. Identifies and mitigates financial and operational risks in the procurement process.

8. Provides essential administrative support to ensure and maintain departmental efficiency.

9. Performs other duties or assumes other responsibilities as apparent or assigned.

Minimum Qualifications

1. Associate’s Degree in Procurement, Business or Public Administration or closely related field required

2. Two (2) years or more of experience in business environment preferred

3. Proficient in Microsoft Word, Excel, and Powerpoint.

4. Must possess a valid SC Drivers license (or obtain within three (3) months of hire) and meet the requirements of the County’s motor vehicle policy.

Knowledge, Skills and Abilities

SUCCESS FACTORS:

1. Identify the important dimensions of a problem, determine potential causes, obtain relevant information and identify alternate solutions that result in effectiveness.

2. Embrace County and Department standards for customer service, accuracy, quality, efficiency and all County and Department policies and procedures ensuring that all work performed meets those standards.

3. Demonstrate sound time-management skills by effectively or efficiently delegating, organizing, prioritizing, and completing multiple assignments on or before the designated deadline.

4. Understand and internalize the importance of seeking resolution to problems and concerns by bringing them to the direct attention of the supervisor in a timely manner.

5. Attend meetings, conferences, workshops and training sessions and reviews publications and audiovisual materials to become and remain current on the principles, practices, and new developments in assigned work areas.

6. Display willingness to listen and learn.

7. Show initiative to seek other work upon completion of a task.

PHYSICAL REQUIREMENTS:

1. Able to effectively present information and respond to questions from groups of directors, staff, colleagues, elected officials and the general public.

2. Able to function productively in a standard office environment accessing cabinets, shelving, work areas and office equipment.

3. Able to lift, carry, push and pull up to fifteen (15) pounds occasionally.

4. Able to sit or stand for long periods of time and to maintain focus on projects such as on computer screen(s).

5. Able to effectively communicate orally (in person and over the telephone) and in writing (electronically and handwritten) in English.

WORKING CONDITIONS:

1. Climate controlled office with hazards typical to that environment.

2. Standard work hours will be Monday - Friday between the hours of 7:00 AM - 5:00 PM.

3. Position may require moderate travel within and outside of the County which imposes common travel hazards.

4. To successfully fulfill the essential functions of this position, employee must maintain standard work hours within the County Public Services Building.

5. May be designated to report to work during hazardous weather and other emergency conditions.

6. All employees of Charleston County Government must reside in South Carolina.

Charleston County offers competitive pay and a comprehensive benefits package to its employees, including but not limited to:

• Health, Dental, Vision and Life Insurance
• Optional Life and Disability Insurance
• Optional Medical and Dependent Care Spending Accounts
• Annual and Sick Leave
• Fourteen (14) recognized Holidays
• South Carolina Retirement System (SCRS) State Retirement Plan
• Police Officers Retirement System (PORS - as applicable)
• Optional Deferred Compensation Program
• Longevity and Merit Pay Increases
• Leadership, Professional and Skill Development Training
• Employee Assistance Program
• Employee Well-being Program

For more information, visit our benefits page.

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• Charleston County Government

• 843.958.4719

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