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Job Description
JOIN THE CITY OF AUSTIN TEAM
At the City of Austin, we are more than just an employer-we are a vibrant community dedicated to shaping one of the nation's most dynamic and innovative cities. As we strive to fulfill our commitment as public servants, it is important that we ground our efforts in a set of guiding principles - Empathy, Ethics, Excellence, Engagement, and Equity - anchors in delivering services that significantly impact the lives of Austinites. Joining the City of Austin means embarking on a purposeful career, contributing to the community, and being part of a forward-thinking organization that values every employee.
What Makes the City of Austin Special?- Make a Difference : Join a team driving meaningful change in one of the fastest-growing cities in the nation.
- Value and Innovation : Work in an environment where employees are valued and innovation thrives.
- Competitive Benefits : Enjoy a comprehensive compensation package that includes generous leave, work-life balance programs, and extensive benefits.
- Retirement Security : Plan for the future with the City of Austin Employees' Retirement System.
- Sustainable Transportation Options : Commute easily with access to public transit and bike-friendly infrastructure.
- Focus on Wellness : Stay healthy through wellness programs, on-site fitness centers, and mental health support.
- Career Growth : Advance your skills and expertise with professional development and leadership opportunities.
- Modern Workspaces : Work in innovative and sustainable environments that foster collaboration and inspiration.
By joining us, you become part of a community that values its people and is committed to making Austin the most thriving and resilient city in the country.
The City of Austin is seeking a detail-oriented and collaborative Project Coordinator to support the planning, coordination, and execution of engineering and construction-related projects. Under general supervision, this position assists with project budgeting, compliance, document review, and stakeholder communication. The role involves coordinating activities across departments, ensuring regulatory requirements are met, and supporting the development of project plans, contracts, and standards. The ideal candidate will bring strong organizational skills, technical knowledge of construction or engineering principles, and the ability to communicate effectively with both internal teams and external partners.
Job Description:
Project Coordinator
Purpose:
Under general supervision, this position coordinates the engineering and support activities for various projects and/or programs.
Duties, Functions and Responsibilities:
Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.- Communicates project and/or program information to internal and external customers.
- Assists in the development and monitoring of project and/or program budgets by completing assignments that may include processing a pay application or monitoring and updating the assigned project budget.
- Assists in the development of short- and long-range plans on projects or works on routine projects whereby techniques used are well known and present no unusual engineering problems.
- Assists in the development and implementation of operating policies and procedures by providing input as a team member of an established process improvement team.
- Ensures compliance with City and other regulatory agency requirements and policies by verifying that regulatory/permitting processes have been identified and permits or approvals acquired for assigned project.
- Coordinates development/reviews construction or engineering related contracts, contract documents, and Developer Agreements by reviewing preparing and processing project change orders to projects if change orders are appropriate and in compliance or applying technical quality control review.
- Coordinates and evaluates plans, criteria, schedules, etc. for a variety of projects, Programs, and plans or a division and/or section activities.
- Assists in the resolution of conflicts and difficult situations by providing supporting documentation, policies and procedures.
- Develops, maintains, and improves City of Austin design and construction standards.
- Provides technical advice and assistance.
Responsibilities - Supervisor and/or Leadership Exercised:
May provide leadership, work assignments, evaluation, training, and guidance to others.
Knowledge, Skills, and Abilities:
Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.- Knowledge of basic engineering and architectural design principles, practices, procedures, and estimating techniques.
- Knowledge of project accounting, architectural, and construction methods and the principles, methods, and practices of project management.
- Knowledge of laws, rules, regulations, and codes associated with project assignment.
- Knowledge of budget policies and principles.
- Knowledge of contract management principles, methods, and practices.
- Skill in adapting, interpreting, and applying guidelines and standards.
- Skill in establishing and maintaining positive relationships with internal and external customers.
- Skill in using available software packages.
- Ability to exercise sound judgment, tact, and diplomacy in all public contacts.
- Ability to schedule and coordinate activities between various parties and planning specific aspects of a project.
- Ability to communicate in oral or written format to a variety of audiences.
Minimum Qualifications:- Graduation with a Bachelor’s degree from an accredited college or university with major course work in a related field, plus three (3) years of experience in construction, engineering, architecture, or related work.
- Experience may substitute for education up to a maximum of four (4) years.
Licenses and Certifications Required:- May require a valid Texas driver license.
Preferred Qualifications:- Knowledge of public sector or municipal project processes, including permitting, procurement, and compliance requirements
- Knowledge developing, managing, and maintaining project schedules using tools such as Microsoft Project, or equivalent scheduling software
- Demonstrated ability to coordinate project activities with internal teams, consultants, and contractors to keep projects on schedule and within budget
- Strong analytical skills with experience in interpreting financial data and reporting budget performance to stakeholders.
- Experience processing pay applications, preparing financial reports, and tracking budget performance through the project lifecycle.
- Project Management Professional (PMP) certification or Six Sigma certification (Green Belt or higher) or the ability to obtain within six (6) months of employment.
- Proficiency in using project management and financial tracking software such as Microsoft Project, SAP, eCAPRIS, Oracle, or equivalent systems.
- Experience with document control systems and basic budget tracking tools (e.g., Smartsheet, SAP, or SharePoint).
- Strong ability to prioritize tasks, manage competing deadlines, and coordinate meetings and deliverables.
- Familiarity with basic project management principles: scope, schedule, cost, and quality.
- Excellent written and verbal communication skills for preparing status reports, memos, and presentations.
- Self-starter with a proactive mindset and willingness to learn project management methodologies (e.g., PMBOK, Agile, or Lean).
Notes to Candidate:
Days and Hours:
Monday through Friday: 8:00 a.m. to 5:00 p.m. This position is Exempt.
Evening, weekend, & holiday work may be required. Hours may vary depending on work demands and business needs.
Work Location: 411 Chicon St, Austin, TX 78702
Salary: Commensurate with Experience
To ensure consideration, candidates should apply by August 11, 2025 11:59 PM.
This position may require an assessment.
A resume and cover letter are required for consideration.
Important Application Information - City of Austin
The City of Austin employment application is an official document. Incomplete applications will not be considered. A detailed and complete employment application is required to evaluate your qualifications and determine your salary if you are selected for the position.
Application Requirements:- List your complete employment history, including job titles, employment dates, number of employees supervised (if applicable), and detailed job duties and responsibilities descriptions.
- Do not use statements such as “see resume” or “see LinkedIn profile.”
- Resumes will not substitute for a complete application and will not be used to determine qualifications or salary.
- A cover letter is required and should describe your interest in the position and highlight relevant experience.
- All responses to supplemental questions must be supported by information in your application.
- No changes will be accepted after the job posting closes.
If you are Selected as a Top Candidate:- We will verify your employment history, professional references, and education (including high school, undergraduate, and/or graduate degrees).
- Proof of education from an accredited institution, verification of professional licenses or certifications, and a copy of your DD-214 (if claiming veteran’s preference) may be requested directly from the issuing institution or accrediting authority.
- Verification of foreign education credentials through a recognized third-party evaluation service and confirmation of accreditation status with the issuing institution and its accrediting body. Providing unofficial credentials during the application process is recommended to support meeting minimum qualifications. A formal and official verification process will be required before the offer extension step if you are selected for the offer.
Driving Requirement (if applicable):- This position may require a valid Texas Class C Driver’s License or the ability to obtain one by your hire date.
- External new hires must meet the City’s Driver Record Evaluation (DRE) standards (e.g., no more than 3 moving violations or 6 points in the last 36 months).
Travel:- If the position requires travel, you must meet Driver Safety Program standards, Otherwise, you are responsible for transportation to and from multiple job sites as needed.
Essential/Critical Employee Designation:- Some positions are designated as Critical or Essential. Employees in these roles are required to report to work during emergencies or when operations are modified. This may include working from a designated site or an alternative work location.
Work Conditions:- Work hours may vary based on operational needs and may include evenings, weekends, holidays, or on-call assignments.
- Must have the ability to read, write and speak English fluently.
- A skills assessment may be required as part of the hiring process.
Veteran Preference:- Veteran candidates must provide a copy of their DD-214 at the interview to receive the veteran’s preference.
Internal Candidates - Good Standing Policy.
Background Check:- A criminal background check may be required, depending on the responsibilities of the position.
Please note that the Department may close the job posting at any time after seven (7) days.
Please be aware that the Job Posting Close Date reflects the final day to apply, but the posting will close at 11:59 PM the day before the date listed. All application steps, including attachments and submission, must be fully completed before that time.
We also recommend that you save or print a copy of the job posting for your records. Once a posting has closed, it will no longer be viewable in the system.
EEO Statement for City of Austin:
The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.
City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.
Closing Date/Time: 2026-03-23 - Make a Difference : Join a team driving meaningful change in one of the fastest-growing cities in the nation.
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ABOUT THE COMPANY
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City of Austin
Show moreThe City of Austin
This vibrant and dynamic city tops many lists for business, entertainment, and quality of life. One of the country’s most popular, high-profile “green” and culturally rich cities, Austin was recently selected the number one Best Place to Live in the U.S. (U.S. News & World Report). In 2016, Forbes named Austin the city most likely to prosper over the next decade on their America’s Cities of the Future list, and the City of Austin ranked in the top ten on the Forbes list of America’s Best Employers for 2017.
Austin continues to lead with its vision of being the Most Livable City in the Country, emerging as a player on the international scene with such events as SXSW, Austin City Limits, Formula 1, and being home to companies such as Apple, Samsung, Dell, and Ascension Seton Healthcare. From the home of state government and the University of Texas to the Live Music Capital of the World and its growth as a film center, Austin has gained worldwide attention as a hub for education, business, health, and sustainability.
The City offers a wide range of events, from music concerts, food festivals, and sports competitions to museum displays, exhibits, and family fun. Austin is also home to a wonderful ballet, world-class museums, one-of-a-kind shopping, and beautiful outdoor spaces. You can just as easily spend your morning paddling the lake as you can strolling through a celebrated history museum.
Located at the edge of the Texas Hill Country—rolling terrain of limestone bluffs, springs, rivers, and lakes—Austin’s temperate climate is ideal for year-round jogging, cycling, hiking on the City’s many trails, or swimming at Barton Springs or one of the area’s many other swimming holes.
There are a number of excellent golf courses in the area as well as recreational opportunities for rowing, kayaking, canoeing, camping, rock climbing, disc golf, mountain biking, fishing, and more. Austin truly has something to offer for everyone.
City Government
The City of Austin is a progressive, full-service municipal organization operating under the Council-Manager form of government. Austin has a 10-1 council system with an at-large Mayor and Council Members that represent ten districts. The Mayor and Council Members may serve in their respective seats for four years with a maximum of two consecutive terms.
The City Council appoints the City Manager who is the chief administrative and executive officer of the City. The City Manager is responsible for guiding and directing day-to-day operations, as well as providing strategic research, recommendations, and management leadership to the City Council on the city budget, programs, policies, and services. The City Manager implements the organization’s administrative responsibilities with a strong team of Assistant City Managers and department executives. Supported by a staff of more than 14,000 and a budget of $4.1 billion, the City Manager and staff deliver a broad range of services to the citizens of Austin.
The City Council and City Manager of Austin are committed to the mission of delivering the highest quality, cost-effective services. Austin is a beacon of sustainability, social equity, and economic opportunity; where diversity and creativity are celebrated; where community needs and values are recognized; where leadership comes from its community members, and where the necessities of life are affordable and accessible to all.
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