EXECUTIVE ASSISTANT - UNCLASSIFIED

***THIS RECRUITMENT MAY CLOSE WITHOUT FURTHER NOTICE DEPENDING ON THE NUMBER OF APPLICATIONS RECEIVED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE***

Job Summary

The Division of Social Services (DSS) is seeking an Executive Assistant to provide high-level administrative and operational support to executive leadership. This position serves as a key liaison between the Division, government officials, and external stakeholders, ensuring effective communication, coordination, and resolution of administrative matters. The role oversees executive office operations, including building management responsibilities related to safety, facility operations, and emergency preparedness, and prepares correspondence, reports, and documentation that reflect the executive’s priorities and commitments.
The Executive Assistant also responds to inquiries regarding programs, policies, regulations, and legislative matters, evaluates new or proposed regulations to assess operational impact, and conducts research and data analysis to support informed decision-making. Additional responsibilities include assisting with budget development and monitoring, supporting the legislative process as a liaison during session, and maintaining confidential records in compliance with federal and State laws.

Job Duties

This position provides high-level administrative and operational support to agency leadership, helping resolve administrative and fiscal matters while serving as a liaison between the agency, managers, state officials, and external partners. The role includes acting as Building Manager for a large administrative office, overseeing facility operations, safety procedures, drills, landlord coordination, and related building matters. Responsibilities include screening and prioritizing incoming correspondence, calls, reports, and visitors; coordinating meetings, hearings, and travel arrangements; and ensuring agendas, materials, and minutes are prepared and distributed accurately.

The position drafts and edits correspondence, reports, and briefing materials, reviews documents for quality and completeness, and responds to inquiries from government officials, partners, and the public regarding programs, policies, regulations, and legislative matters. Additional duties include conducting research, analyzing operational and policy issues, gathering and interpreting data to develop recommendations for leadership, monitoring program and media developments affecting the organization, and tracking agency directives and projects to ensure timely completion. The role also assists with development and monitoring of the executive office budget and supports the legislative budget process, including serving as a Legislative Liaison during session.

Knowledge, Skills, and Abilities

The successful candidate will demonstrate the ability to lead complex programs and multidisciplinary teams, establish long-term strategic goals, and implement data-driven improvements to enhance service delivery. This role requires strong collaboration with community partners, federal agencies, and internal stakeholders, as well as the ability to navigate evolving regulatory and operational environments with resilience and sound judgment.

Employment is contingent upon successful completion of a background investigation, including fingerprint-based criminal history screening. Statewide travel is required.
RECRUITER INFORMATION: ROBYN HAWKINS, rhawkins@dss.nv.gov

The State of Nevada is an equal opportunity employer dedicated to building diverse, inclusive, and innovative work environments with employees who reflect our communities and enthusiastically serve them. All applicants are considered without regard to race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages.

Please send direct Inquiries or correspondence to the recruiter listed on this announcement.

Benefits include:

• Health Insurance: Medical, dental, life, and disability insurance programs for employees and their dependents/family are offered through the Public Employees’ Benefits Program (PEBP) .
  
• Vacation: Accrual of three weeks of annual leave each year.
  
• Sick Leave: Accrual of three weeks of sick leave each year.
  
• Holidays: 12 paid holidays per year.
  
• Retirement: Participation in the Nevada Public Employees Retirement System (PERS) . Employees do not contribute to Social Security but will contribute to PERS if their position is at 50% or more full-time equivalency. For more information on how PERS service may impact Social Security benefits, visit the SSA publication .
  
• Deferred Compensation: The State offers a voluntary Deferred Compensation Program .
  
• No Nevada state income tax.
  
• Public Service Loan Forgiveness: Eligible due to public sector employment.
  
• Longevity Payments Eligibility: Employees who have received a performance rating of “standard” or better and have completed eight (8) or more years of continuous service are eligible for longevity pay.
  

Additional benefits may apply to employees covered under a Collective Bargaining Agreement (CBA), depending on their designated bargaining unit. For more information, visit the Labor Relations Unit (LRU) .

For more details about your rights and responsibilities as a State of Nevada employee, please review the State of Nevada Employee Handbook (PDF) .

*** State Holidays The holiday schedule for State employees is established by the Legislature.

The following are legal holidays:

January 1.............................................. New Year's Day

Third Monday in January.................. Martin Luther King, Jr.'s Birthday

Third Monday in February................ Washington’s Birthday

Last Monday in May........................... Memorial Day

June 19................................................ Juneteenth Day

July 4.................................................... Independence Day

First Monday in September.............. Labor Day

Last Friday in October....................... Nevada Day

November 11........................................ Veterans' Day

Fourth Thursday in November........ Thanksgiving Day

Friday following the Fourth Thursday in November...................... Family Day

December 25........................................ Christmas Day

When January 1, June 19, July 4, November 11, or December 25 falls on a Saturday, the preceding Friday is the observed legal holiday. If these days fall on Sunday, the following Monday is the observed holiday. Eligibility for holiday pay is covered by the provisions of NAC 284.255

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• STATE OF NEVADA

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