-
Job Description
An island community rich in history and opportunity, Galveston is the ideal place to live, work and raise a family!
Job Description
SUMMARY: Under general supervision, performs routine clerical work to assist the Captain of Administrative Bureau in maintaining accurate and complete Police Department records; performs related work as required. The incumbent must be able to perform a full range of duties within a framework of established procedures with only occasional instruction or assistance.
ESSENTIAL FUNCTIONS : Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. Factors such as regular attendance at the job are not routinely listed in job descriptions, but are an essential function. Essential duties and responsibilities may include, but are not limited to, the following:- Reviews, processes, enters into computer, files, maintains, and/or distributes as appropriate various department records and case documents including, but not limited to, citations, warnings, complaints, incident reports, accident reports, arrest sheets, subpoenas, warrants, and other case records; ensures case files contain complete and accurate documentation.
- Processes dispositions and implements expungement orders.
- Requests records and information from other agencies as needed for case files.
- Assembles complete case files and forwards to the District Attorney’s Office and various other personnel as appropriate.
- Performs computer data entry to record, update, and retrieve information and to prepare required statistical and narrative reports and correspondence.
- Greets incoming visitors, determines the nature of the visit, and the appropriate response.
- Answers incoming phone calls, provides information, and/or routes calls to appropriate staff.
- Reviews documentation of reports for completeness and appropriate case numbers.
- Notarizes statements and complaints.
- Supports the relationship between the City of Galveston and the general public by demonstrating courteous and cooperative behavior when interacting with citizens, visitors, and City staff; maintains confidentiality of work-related issues and City information; performs other duties as required or assigned.
- Employees may at any time be required to work in order to provide for the safety and well-being of the general public, including the delivery and restoration of vital services, in the event of an emergency.
KNOWLEDGE AND SKILLS:
Knowledge:- City organization, operations, policies, and procedures.
- Knowledge of City, State, and Federal laws, codes, and regulations governing Police records management.
- Knowledge of records management principles and methods.
- Knowledge of Police Department policies and procedures.
- Business and personal computers; word processing and spreadsheet software; and other general office equipment and computer applications.
Skill in:- Organizing and maintaining records.
- Managing situations requiring diplomacy, fairness, firmness, and sound judgment.
- Providing efficient customer service.
- Time management.
- Performing data entry with a high degree of accuracy.
- Understanding and applying City policies and procedures and applicable federal and state regulations.
- Establishing and maintaining cooperative working relationships with all levels within the City.
- Communicating effectively verbally and in writing.
MINIMUM QUALIFICATIONS:
High School diploma or equivalent; AND two years’ experience in advanced staff support is required; OR an equivalent combination of education and experience.
LICENSE AND CERTIFICATION:- Possession of a valid Texas Driver’s License.
- Must be a Texas Notary Public or be able to obtain a Texas notary commission.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT:
Work is performed primarily in a standard office environment. May be required to lift and carry items weighing up to 25 pounds, stooping, standing, walking, and sitting for prolonged periods of time dependent on the specific assignment. May be required to climb ladders.
Compensation Range
DOQ
The City of Galveston is an equal opportunity employer and will consider only the qualifications of the applicants. The City does not tolerate any form of discrimination based on race, color, religion, sex, age, national origin, or physical/mental disability in employment or provision services. -
ABOUT THE COMPANY
-
-
City of Galveston
Show moreImagine yourself as an Islander living in an elegant Victorian home or on a shady, oak-lined street on the Island’s east end, or in a home overlooking the sparkling Gulf of Mexico on the west end. There is a variety of rental property to choose from throughout the Island, from Galveston has the amenities of a larger city, but with tight-knit small town friendliness.
Its ethnically diverse citizens have worked together to make their city better since the early days of its founding in 1836. When faced with adversity, Galvestonians unite to solve whatever obstacles may arise. Non-profit organizations and community groups offer a variety of volunteer opportunities regardless of your interests or desired area of service.
The Island has a multifaceted economic base with expanding job markets in tourism, the medical field, marine-related fields, as well as other areas. Education, banking, insurance and marine industries also are job fields that contribute to the strong, diverse economy. Island life is enhanced by the absence of drive-time traffic reports on the radio and heavy traffic delays. The major thoroughfares are rarely heavily congested, even during peak times. And it takes no more than 15-20 minutes to get anywhere you want to go on the Island.
All this time saved driving to work and running errands can be spent enjoying Island life.
-