Recreation Coordinator

Description

Under limited supervision, plans, organizes, documents, budgets and coordinates daily duties in the Parks, Recreation and Cultural Arts Department’s Administration Division. Ensures compliance with Town’s procurement policies and procedures to include pertinent Federal, State, and local laws. Responsibilities include planning, organizing, coordinating and preparing bid specifications, procurement documents, and maintaining detailed records of items purchased by the Department, coordinating and monitoring all contracts and bids, oversight of all financial accounting. Work is performed under direction with considerable latitude in the use of initiative and independent judgment. Seeks technical guidance on unusual or complex problems or issues. Reports to Assistant Parks, Recreation and Cultural Arts Director.

Minimum Requirements (Must meet by the closing date of the posting unless otherwise stated)

• Bachelor's degree from an accredited college or university in Parks and Recreation, Public Administration, or a related field.*
• At least three (3) years’ experience in procurement/purchasing and/or coordinating contractual services.
• Intermediate to expert level operation of Microsoft Office i.e., Word and Excel.
• Certified Parks and Recreation Professional (CPRP) or Certified Parks and Recreation Executive (CPRE) preferred.
• Local, State or Federal Government procurement/purchasing experience preferred.
• Must have National Incident Management System (NIMS) certification (level to be determined by job classification requirements) or; obtain within one (1) year of employment.

*Additional qualifying experience in a job-related field may substitute on a year-for-year basis of the required education.

Essential Functions

• Liaison between the department and Procurement Division for all purchasing, contract execution and maintenance, bid specifications, new policies and procedures, etc.
• Prepare and review bid specifications for a variety of contracted services and one-time purchases for the Parks, Recreation and Cultural Arts Department.
• Responsible for all contracting requirements and contract oversight for ongoing projects and one-time purchases including the process of Contract Summary Forms, Piggyback Contracts, and other agreements.
• Prepares and/or reviews contract agreements, certificates of insurance, bonds, notices to proceed, change orders, addendums, amendments, renewals and other contract documents related to the bidding process.
• Monitors and directs projects including preparing bid documents, specifying materials and standards, contractor selection, preparing council agendas and resolutions, project planning and scheduling.
• Works directly with department divisions to plan and coordinate all department contract services, bid specifications and purchasing.
• Reviews purchasing reports and make recommendations for necessary additional bids and suggestions of item selections in existing and future bids being prepared.
• Collaborates and shares information with the staff in regards to bids/quotes, contracts and purchasing trends.
• Maintains a high level of ethical behavior and confidentiality of information as may be appropriate and expected of this position.
• Demonstrates superior customer service, integrity and commitment to innovation, efficiency and fiscally responsible activity, and models our service standards of Respect, Integrity, Service, and Excellence at the leadership level, serving as a role model for others.
• Prepare checklists and reports for various contractual services.
• Perform continuous monitoring of contracted activities to ensure the contracted scheduled for the various activities is followed.
• Plans and maintains accurate, clear, and concise documentation of contracted activities.
• Communicate with various internal and external customers as it relates to provided contractual services.
• Assess and analyze vendor performance based on quality, performance, and cost, making recommendations for improvements as necessary.
• Address and resolve disputes with vendors related to contract compliance, product quality or delivery issues.
• Address and resolve supply, quality, service and invoicing issues with vendors to maintain smooth operations.
• Communicate with other agencies, other Town departments, general public, special interest groups, property owners, and consultants as it may pertain to contractual services.
• Apply and obtain permits with the Town and other agencies as applicable and assists with permit activities with all required governmental entities as required.
• Assists with emergency preparedness and response activities related to the functions of the department.
• Ensures that services are delivered in accordance with policies, procedures, performance standards, and contract specifications.
• Reviews, prepares, and oversees cost estimates and budgets.
• Operates a vehicle and a variety of office/field equipment such as a computer, printer, calculator, measuring devices, telephone, etc.
• Interacts and communicates with various groups and individuals such as the immediate supervisor, other department supervisors and employees, subordinates, engineer consultants, contractors, business owners, Town residents, sales representatives, regulatory agencies, etc.

ADDITIONAL JOB FUNCTIONS
Performs related duties as required.

The Town of Davie offers a comprehensive benefits package including vacation, holiday, and sick leave as well as medical, dental, life, and long term disability insurance.

For a more detailed overview of our benefits package, Click Here

Closing Date/Time: 3/11/2026 5:00 PM Eastern

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• Town of Davie

• 9547971022

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