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Job Description
Salary Range
36.14 - 43.93
Job Description
The Superior Court of California, County of Alameda is recruiting for the position ofAdministrativeSpecialist, Confidential.Under direct supervision of the Finance Director or designee, the Administrative Specialist, Confidential performs a full range of operational administrative support functions for the Finance and Facilities Division.This classification is an entry-level operational support classification, which performs a variety of office and technical administrative support to the functional units within the assigned division.
This classification is distinguished from other administrative, secretarial classifications because of the highly confidential and sensitive information incumbents of this classification would be privy to and encounter through the course of their work.
This position will be assigned to the Facilities Unit and will primarily be responsible for maintaining judicial library inventories, this includes ordering, organizing, and disseminating books and publications. The selected candidate will work collaboratively with judicial officers, court staff, and external vendors. The position will also provide administrative support for other facilities or emergency services-related tasks and projects.
The current job vacancy is assigned to the Facilities Unit located at the County Administration Building in Oakland, CA.
Example of Duties
Note: The following are duties performed by employees in this classification; however, employees may perform other related duties at an equivalent level.
1. Manages all front desk duties, providing a high level of customer service.
2. Manages and triages all incoming calls; greets visitors, assesses needs, provides information and referrals as needed.
3. Performs general clerical duties, not limited to but including support to the Division Director and staff as needed.
4. Processes all in-coming mail on a daily basis.
5. Develops and maintains a procedural guide for key office administrative activities.
6. Manages office supplies and places orders as needed.
7. Drafts general correspondence and memos; and tracks documentation required by the Court, such as annual updates to compliance documents.
8. Sets up and maintains files for Division Director and staff as requested.
9. Provides support in running ad hoc reports, compiling data and working on special projects as requested.
10. Organizes, coordinates, and schedules meetings and special events; prepares agendas and materials; takes, edits and distributes minutes.
11. Routinely work with sensitive and confidential materials.
12. Performs other related duties as assigned.
Support for Finance and Facilities Division
Support for functional units can include, but is not limited to:
• Supports the administration and maintenance of the Division's intranet and web-page content, including, updating information, coordinating maintenance and troubleshooting with technology staff.
• Organizes and calendars meetings on behalf of the Division Director and divisional staff as requested.
• Manages, coordinates, and makes court-wide travel arrangements related to lodging and air transportation.
• Prepares travel reimbursements for Division Director.
• Assists in stocking and maintaining disaster preparedness-related supplies and equipment.
• Assists in coordinating publication and dissemination of public notices; responds to verbal and written public inquiries and surveys.
• Maintains appropriate court records and files for facility and emergency-related services.
• Prepares library inventories and collection layouts for multiple court locations
Minimum Qualifications
Education:
Possession of an AA degree from an accredited college or university in human resources, business administration, public administration or related field. Bachelor's degree is preferred.
And
Experience:
The equivalent to one year of full-time experience in office/operational administration.
Education Substitution:
Additional qualifying work experience as described above may substitute for the required education on a year-for-year basis. One year (2000 hours) of additional qualifying work experience will be considered equivalent to 30 semester units/45 quarter units.
Knowledge of office administration processes and procedures; correct use of English usage, grammar and spelling; basic computer software applications including Microsoft Office suite.
Ability to provide exceptional customer service; handle confidential information with a high level of discretion; demonstrate strong written and verbal communications skills; work seamlessly with each of the different HR functional areas, provide accurate and timely work product on a consistent basis; demonstrate competence in working a culturally diverse work environment; work effectively in a fast-paced, team environment with changing priorities while maintaining composure; demonstrate critical thinking skills; demonstrate proficiency in computer software applications, including Microsoft Office suite.
This position includes a one-year probationary period. Employment is contingent upon successful completion of fingerprint check and the provision of appropriately identifying documents to certify eligibility to work in the United States.
The position is:
Unrep'd Non-Manager
Hiring Process
The hiring process will include the following components:- An initial screening of all application materials receivedincluding a completed application and supplemental questionnaire. A resume does not substitute for completing the application. An incomplete or partial application or supplemental questionnaire will result in disqualification.
- A review of the completed application and supplemental questionnaire to select the best-qualified candidates for the oral panel interview process.
- An oral interview that will be weighted as 100% of the candidate's final score. The oral interview may contain situational exercises.
The Court reserves the right to change the components of the examination process and may limit the number of candidates invited to the oral interview process to include only the best-qualified candidates should there be a large applicant pool.
The application and supplemental questionnaire are used to evaluate the candidate's qualifications. If you are interested in the opportunity, it is recommended that you submit your application and supplemental questionnaire as soon as possible since this recruitment may be closed at any time should the Court receive a sufficient number of qualified applicants.
If you require accommodation in the examination process because of disability, please call (510) 891-6021 to discuss.
Job Posting End Date
March 9, 2026 -
ABOUT THE COMPANY
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Superior Court of California, County of Alameda
Show moreThe Superior Court of California, County of Alameda is a state trial court whose mission is to fairly and efficiently resolve disputes arising under the law and to protect the rights and liberties guaranteed by the Constitutions of California and the United States. The Superior Court is part of the judicial branch of government that includes trial courts, Courts of Appeal, and the California Supreme Court. The Judicial Council of California establishes the rules and policies that govern trial court operations. The Court is a state-funded independent public employer.
The Superior Court of California, County of Alameda has approximately 700 employees in 9 locations and serves 1.6 million residents in all trial court matters including criminal, civil, juvenile dependency and delinquency, family law, probate, guardianship, conservatorship, mental health, and traffic cases. Following are the 9 Court locations:
Alameda – George E. McDonald Hall of Justice
Berkeley – Berkeley Courthouse
Dublin - East County Hall of Justice
Fremont - Fremont Hall of Justice
Hayward – Hayward Hall of Justice
Oakland - René C. Davidson Courthouse complex
Oakland - Wiley W. Manuel Courthouse
San Leandro – John George Psychiatric Pavilion
San Leandro - Juvenile Justice Center
The Superior Court of California, County of Alameda is committed to investing in staff and operations, so that Court employees will be able to offer the highest level of service that true access to justice demands.
The Superior Court of California, County of Alameda’s mission to provide access to justice for all drives Court operations. The Superior Court of California, County of Alameda is committed to ensuring equal access to court services and inspiring public confidence in the court system through excellence in service, integrity, impartiality, competence, and diversity.
About Alameda County:
Alameda County is located on the east side of the San Francisco Bay extending from Berkeley and Albany in the north to Fremont in the south. The County has varied geography with wooded hills, vineyards, streams, and lakes. Elevations range from sea level to 3,817 feet at Rose Peak in the southern part of the County.
Alameda County offers air, sea, and ground transportation access to the rest of the United States and the Pacific Basin. The County has long been hailed as the transportation hub of the West. The County is served by one of the world's most advanced and comprehensive transit systems, including the Bay Area Rapid Transit (BART) system.
The County is home to some of the most prestigious educational and research campuses in the world, the University of California, Berkeley, and Lawrence Livermore Labs. In addition to these institutions, the County offers a developed and diverse system of higher education institutions, and an extensive network of cultural and outdoor recreational activities.
Alameda County is one of the most ethnically diverse communities in the nation. -