Administrative Support III

Overview

The Admin Support Ill assists with the operation of daily assignments in a professional and prompt manner. Responsible for assisting in the management of the budget, ensuring expenditures align with allocated funds and financial policies. Oversight of all travel and training arrangements including securing hotel accommodations, airfare, per diem, and training costs. Maintain financial records, process budget related documents, ensure compliance with departmental and agency financial guidelines. Provide administrative support to the division.

Responsibilities

• Receive and verify leave request forms not processed through INFOR

• Review weekly time detail reports and submit overtime reports for processing

• Oversee travel and training requests ensuring documentation is submitted in a timely manner for processing

• Maintain complete lists of all division vehicles and divisional equipment, updating as necessary

• Maintain divisional employee files and phone directory of all divisional personnel, updating as necessary

• Responsible for daily purchases of minor equipment, supplies, and materials in support of all CID

• Prepare purchase orders per finance guidelines, maintain records and receipts for purchases paid with P-card in accordance with City policies

• Review and research reports from finance department to reconcile open and closed purchase orders

• Run expenditure reports weekly to ensure expenditures align with allocated funds and financial policies and assist in yearly budget preparation for the division

• Assist with the operation of daily assignments in a professional and prompt manner

• Responsible for clerical and administrative duties, assist in covering the CID reception desk by answering phones, greeting and assisting visitors to the department

• Sort and distribute mail and schedule meetings for the division

• Complete special projects benefiting the division which vary in complexity and duration

• Track project deliverables and follow-up for staff

• Handle travel arrangements, and expense reports

• Assist with tracking budget, invoices, and purchase orders

• Help maintain a positive and efficient work environment

• May be asked to perform other duties as assigned

Position Type and Typical Hours of Work

• Non exempt - Full-Time

• Flexibility to work evenings, weekends, and holidays is a schedule requirement

• In the event of an emergency, employees are required to work to provide for the safety and well-being of the public, including the delivery and restoration of vital services.

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position. This job description is subject to change as the needs and requirements of the job change.

Minimum Qualifications

• Associate's Degree (AA/AS); or Two (2) year technical certificate

• Two (2) years of applicable job experience

OR

• Highschool Diploma/GED

• Four (4) Years of related job experience

A combination of education and experience may be considered

Licenses and Certifications

Required

• A valid driver's license is required; successful out-of-state candidates must be able to obtain a valid Texas driver's license within 90 days of hire

Employment Testing

Employment is contingent on passing any post-offer pre-employment screening as listed below:

• Police Background Check: Yes

• Motor Vehicle Record Check: Yes

• Drug Screening: Yes

• Physical Exam: Yes

Basis of Rating

A recruitment consultant will evaluate all applications against the posted qualifications. The city may also conduct additional skill assessment tests, in addition to the panel interview.

Supplemental Information

• Any position that lists a minimum qualification for education level and/or license/certification will require the applicant to provide proof of documentation if selected for hire into the position with the City of Corpus Christi.

The City of Corpus is an Equal Opportunity Employer and complies with the Americans with Disabilities Act and Uniformed Services Employment and Reemployment Rights Act (USERRA). If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department.

Closing Date/Time: December 22, 2025

• 

• City of Corpus Christi

• 3618263332

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