Assistant Management Analyst

Description and Essential Functions

Connected by Amazing Employees
The City of Murrieta is accepting applications for the position of Assistant Management Analyst to fill one (1) current vacancy in our City Clerk's Department. The eligibility list established may be used to fill upcoming vacancies within this classification for up to one (1) year.

POSITION

Are you an experienced administrative professional ready for career growth? The City of Murrieta is seeking a highly motivated Assistant Management Analyst to join the City Clerk Department. Join a small but mighty team committed to serving the needs of all internal and external stakeholders within a framework of transparency, integrity, and accuracy. Although we take our work seriously, we never forget the importance of teamwork and fun.

Are you an ideal candidate?

• Values and possesses a strong sense of accountability, takes pride in their work, and is dedicated to fulfilling their responsibilities.
• Enjoys collaboration and contributes to an inclusive and positive team culture.
• Eager to learn, adaptable, and ready to support the Department Director with various City Clerk functions.
• Values precision and innovation.
• Thrives in a detail-oriented, service-driven role.
• Understands and appreciates an apolitical environment.

Join us and bring your strengths to a team that values excellence and camaraderie. Have any questions on the position? Feel free to call the City Clerk, Cristal McDonald, at (951) 461-6030.

DEFINITION
Under general supervision and direction, performs a variety of administrative and analytical duties, staff studies and/or projects for assigned department; analyzes programmatic practices and procedures and makes recommendations for organizational, operational, policy, and procedural improvements in support of management functions, practices, and services or the implementation of program objectives.

SUPERVISION RECEIVED AND EXERCISED
Under general supervision, the incumbent serves in a training capacity performing administrative, analytical, and technical work within an assigned division/department.

CLASS CHARACTERISTICS
The Assistant Management Analyst is the paraprofessional class of the Management Analyst series, which provides a learning opportunity for qualified individuals in public administration. Positions at this level perform a broad range of administrative, analytical, and management support duties. Positions may be classified as Assistant Management Analyst or may be utilized to underfill the journey-level Management Analyst classification for training purposes. When underfilling, progression from Assistant Management Analyst to Management Analyst is dependent on (i) management affirmation that the position is performing the full range of duties assigned to the classification; (ii) satisfactory work performance; (iii) the incumbent meeting the minimum qualifications for the classification, including any licenses and certifications; and (iv) management approval for progression.

ESSENTIAL FUNCTIONS

Management reserves the right to add, modify, or remove job duties as necessary and will make reasonable accommodations to enable qualified individuals to perform the position’s essential functions. The omission of a specific duty does not preclude it from being assigned if it is similar, related, or logically aligned with the role’s overall responsibilities.

• Coordinates and performs professional-level administrative support and programmatic work in such areas as contract administration, financial administration, human resources management and reporting, grants, management analysis, program evaluation, and purchasing
• Provides direct administrative support to the Department Director with a variety of department-related tasks and projects
• Performs a variety of activities within the assigned department of functional area, which may include administrative support, customer service, and related support tasks
• Designs and implements research projects for administrative, operational, budgeting, and other functions
• Plans, designs, develops, organizes, oversees, and administers multiple highly complex department-specific programs and projects
• Develops and manages program budgets, including forecasting and monitoring departmental budget accounts, processes data into databases and spreadsheets
• Compiles departmental budget requests; analyzes and interprets data and prepares summary reports
• Analyzes bills being considered by the legislature and other legislative issues
• Develops studies on the impact of changing legislation
• Pursues alternative funding opportunities
• Coordinates public information activities
• Writes reports, speeches, correspondence, grants, and other text for management staff
• Conducts organizational analysis studies
• Researches requests from management on City policies and procedures
• Attends meetings of the City Council, Commissions, and Boards as needed, and may represent the department at meetings
• May serve as liaison with the City Council, City employees, public and private organizations, community groups, and other organizations
• Coordinates departmental training programs
• Attends meetings, conferences, workshops, and training sessions, and reviews publications to remain current on principles, practices, and new developments in the field
• Ensures staff compliance with City and mandated safety rules, regulations, and protocols
• Performs other duties as assigned

Minimum Qualifications

EDUCATION AND EXPERIENCE
Any combination of education, training, and experience that provides the required knowledge, skills, and abilities may be considered qualifying. A typical way to obtain the required qualifications includes:

Education

• Equivalent to a bachelor’s degree from an accredited college or university with major coursework in public administration or business administration.

Experience

• Eighteen (18) months of full-time equivalent experience supporting management or professional level administrative staff in at least two of the following areas; analytics, research projects, organizational operations, staffing projections and related budgeting, fiscal/budget, data analysis, human resources management, risk management, legislation review, contract development/monitoring/compliance, statistical analysis, accounting, economics or a closely related field.
  

Licenses and Certifications
Possession of a valid California driver's license or other means that would allow for travel to various City locations, meetings, or trainings.

A professional certification or designation applicable to the assigned department or functional area is desirable.

Special Requirements
Must successfully complete a comprehensive background investigation, which includes a state and federal fingerprint-based background check (Live Scan), driving records screening, and a non-safety pre-employment physical and drug screening.

Knowledge, Skills and Abilities / Physical Demands and Environmental Conditions

Knowledge, Skills, and Abilities / Physical Demands and Environmental Conditions

KNOWLEDGE OF:

• Basic principles, practices, and methods of public administration, organization, operations, budgeting, and fiscal management
• General principles and practices of municipal operations and public information
• Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned areas of responsibility
• Techniques of administrative and statistical analysis
• Techniques for effectively representing the City in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations
• Principles of cost/benefit analysis
• Data processing equipment, programs, and techniques
• Principles of supervision and administration
• Research and reporting methods, techniques, and procedures
• Sources of information related to a broad range of municipal programs, services, and administration
• The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar
• Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work

ABILITY TO

• Learn how to prepare clear, complete, and concise reports
• Assist in the development of goals, objectives, policies, procedures, and work standards for the department
• Conduct research on a wide variety of administrative topics, including grant funding, contract feasibility, budget and staffing proposals, and operational alternatives
• Conduct complex research projects, evaluate alternatives, make sound recommendations, and prepare effective technical staff reports
• Prepare clear and concise reports, correspondence, policies and procedures, and other written materials
• Understand, interpret, and apply all pertinent laws, codes, regulations, policies, procedures, and standards relevant to work performed
• Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines
• Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines
• Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks
• Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax

PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 10 pounds.

ENVIRONMENTAL CONDITIONS
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

Supplemental Information

APPLICATION PROCEDURE
A City application form and resume must be submitted online. Applicants can apply online at www.MurrietaCA.gov .

SELECTION PROCESS
Candidates must clearly demonstrate through their application materials that they meet the employment standards outlined above. All properly completed applications will be reviewed, and the most appropriately qualified individuals will be invited to continue in the selection process. Examinations for the position may consist of any combination of appraisal interviews, performance tests, and writing exercises to evaluate the applicant's skill, training, and experience for the position. Successful applicants will be placed on an eligibility list. The City may also merge lists. The selected candidate(s) must successfully complete pre-employment clearances, which include a pre-hire physical and Live Scan background investigation.

SELECTION PROCESS
Candidates must clearly demonstrate through their application materials that they meet the employment standards outlined above. All properly completed applications will be reviewed, and the most appropriately qualified individuals will be invited to continue in the selection process. Examinations for the position may consist of any combination of appraisal interviews, performance tests, and writing exercises to evaluate the applicant's skill, training, and experience for the position. Successful applicants will be placed on an eligibility list. The City may also merge lists. The selected candidate(s) must successfully complete pre-employment clearances, which include a pre-hire physical and Live Scan background investigation.

EQUAL EMPLOYMENT OPPORTUNITY
The City of Murrieta is committed to providing equal employment opportunities to all employees and applicants for employment. All employment practices such as recruitment, selection, and promotions are administered in a manner designed to ensure that employees and applicants for employment are not subjected to discrimination on the basis of race, color, religion, sex, sexual orientation, national origin, age (over 40), marital or veteran status, genetic information, gender identity, gender expression, medical condition, disability, or any other basis that is inconsistent with federal, state or local laws.

THE COMMUNITY
Located just north of San Diego County, the city of Murrieta is home to approximately 116,000 people. Central to all of Southern California, residents of Murrieta live in one of the safest cities in the U.S. With top-ranked schools, 52 parks, and 1,300 acres of trails, it is consistently ranked the top place to live in Southwest Riverside County. Murrieta has a dynamic business environment, an educated population, and a high median income. All of these attributes support the exceptional quality of life residents enjoy and the engaged and connected community that sets Murrieta apart from the rest.

FLSA Status: Hourly Non Exempt
Organization: Murrieta Professional & Confidential (MPC)

MANAGEMENT PROFESSIONAL & CONFIDENTIAL

The following is a summary of the benefits provided to full-time employees in this un-represented group. For further information, please refer to the unit's Salary Resolution or Agreement .

• RETIREMENT : The City participates in the California Public Employees' Retirement System (CalPERS).
  • Tier 1 (Classic Members hired prior to 12/30/2012)
    • Formula: 2.7% at 55
    • Member Contribution: 8.0% of compensation
    • Final Compensation: Highest twelve (12) consecutive month period
  • Tier 2 (Classic Members hired on or after 12/30/2012)
    • Formula: 2.0% at 60
    • Member Contribution: 7.0% of compensation
    • Final Compensation: Highest thirty-six (36) consecutive month period
  • Tier 3 (New Members)
    • Formula: 2.0% at 62
    • Member Contribution: 50% of normal cost (currently 8.0% of compensation)
    • Final Compensation: Highest thirty-six (36) consecutive month period
• MEDICAL INSURANCE : The City contributes up to $1,891.28 per month toward medical insurance for employees and their eligible dependents.
• RETIREE MEDICAL INSURANCE : Please refer to the MPC Compensation Plan for details.
• DENTAL INSURANCE : The City pays for 100% of the premium for the employee and their eligible dependents.
• VISION INSURANCE : The City pays for 100% of the premium for the employee and their eligible dependents.
• LIFE INSURANCE : The City pays for 100% of the premium for a life insurance policy equal to one time an employee's base salary. Additional life insurance is available.
• SHORT-TERM DISABILITY INSURANCE: The City pays 100% of the premium for the employee.
• LONG-TERM DISABILITY INSURANCE : The City pays 100% of the premium for the employee.
• DEFERRED COMPENSATION : Employees are eligible to participate in a deferred compensation plan through Nationwide Retirement Solutions. The City contributes a matching amount to the employee's account on a dollar-for-dollar basis, not to exceed the following amounts.
  • $3,400 per year for Department Heads toward 401a plan.
  • $3,000 per year for Managers towards the 457 plan.
  • $2,000 per year for Confidential towards the 457 plan.
• ANNUAL LEAVE AND HOLIDAYS : 192 hours of annual leave and 117 hours of holiday leave.
• ADMIN LEAVE ACCRUAL : Department Heads and Management staff.
  • Department Heads - 120 hrs per year.
  • Management - 80 hrs per year.
• AUTO ALLOWANCE : $300 per month Department Heads only (Exception Fire & Police Chief)
• FLEX SCHEDULE : Administrative staff currently works a 9/80 alternative work schedule. Other schedule options (5/8, 4/10) may be available based on the City’s operational needs.
• SPANISH LANGUAGE PAY : 2.5% of base pay for eligible members of the association who are fluent in Spanish. Eligibility is based on business necessity.

Note: The provisions of this summary do not constitute an expressed or implied contract. Any provision contained in this summary may be modified or revoked without notice. The types and levels of employee benefits provided, including City contributions toward benefit costs, are subject to change as a result of periodic revisions to the MPC Compensation Plan and the City of Murrieta.

Closing Date/Time: 10/13/2025 11:59 PM Pacific

• 

• City of Murrieta

• (951) 461-6087

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