Project Specialist: (IVC - K16 Grant)

SUMMARY DESCRIPTION

Under the general direction of the assigned supervisor, the Project Specialist (K-16 Grant and K-16 Pathways) will coordinate and support the implementation of the K-16 Regional Collaborative grant and related K-16 pathway initiatives. The specialist will serve as a primary liaison among campus departments, K-12 districts, universities, community partners, and industry stakeholders. Responsibilities include professional-level administrative, programmatic, and operational support, as well as coordination of project elements, communication strategies, budgeting, and stakeholder engagement. This position is categorically funded and designed to meet specific objectives of the K-16 Collaborative Grant.

REPRESENTATIVE DUTIES

The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.

Coordinate and implement assigned aspects of the K-16 Collaborative Grant and related pathways initiatives in accordance with grant guidelines and institutional goals.

Develop, monitor, and implement program objectives, timelines, and deliverables across departments and partnering institutions.

Serve as a liaison among internal departments and external K-12, higher education, and industry partners.

Facilitate the design and implementation of educational pathways in targeted fields (e.g., healthcare, education, IT, or engineering) between high school, community college, and four-year university systems.

Support the creation and distribution of outreach, promotional, and informational materials.

Organize and facilitate meetings, events, and workshops involving multiple stakeholders, including school administrators, faculty, students, and external organizations.

Track and report on key performance indicators and project milestones; prepare detailed reports for internal and external stakeholders.

Manage and maintain accurate records of agreements, budgets, and expenditures related to grant activities.

Develop and maintain collaborative relationships with community-based organizations and school sites.

Conduct data analysis and assist with evaluation and continuous improvement of program effectiveness.

Coordinate and update project-specific websites and digital platforms as needed.

Provide direction, support, and training to student assistants and project staff, as assigned.

Perform related duties as required to support the successful execution of the grant.

QUALIFICATIONS

Knowledge of:

Principles and practices of program planning, implementation, and evaluation.

K-16 education systems and pathways, including dual enrollment, transfer pipelines, and articulation agreements.

Federal, state, and local educational initiatives and legislation related to workforce development and postsecondary access.

Public administration, grant management, and interagency collaboration.

Office procedures, administrative software, and digital communication tools.

Database management, budgeting practices, and recordkeeping.

Techniques and best practices for stakeholder engagement and community partnerships.

Project and contract management.

Principles of equity-minded and inclusive education practices.

Skills and Abilities to:

Coordinate complex, multi-stakeholder projects with minimal supervision.

Develop, track, and report on program budgets, timelines, and outcomes.

Work collaboratively across departments, institutions, and community organizations.

Analyze problems, identify solutions, and implement recommendations.

Communicate effectively both verbally and in writing.

Prepare and deliver professional presentations and written reports.

Interpret and apply applicable regulations and grant guidelines.

Use judgment and discretion in dealing with sensitive and confidential issues.

Operate office equipment and software, including Microsoft Office Suite, Google Workspace, and project management tools.

Manage competing priorities while maintaining attention to detail and meeting deadlines.

Establish and maintain effective working relationships with faculty, staff, students, administrators, and external stakeholders.

WORKING ENVIRONMENT AND PHYSICAL DEMANDS

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Working Environment:

Work is performed primarily in a standard office setting. The position involves frequent contact with internal and external partners, both in person and virtually. Occasional travel to off-site meetings or events may be required. Subject to frequent interruptions and deadlines.

Physical Demands:

Ability to sit or stand for extended periods of time. Occasional stooping, bending, reaching, and light lifting (up to 25 pounds). Manual dexterity to operate computer and other office equipment. Ability to communicate effectively in person and via electronic means. Vision: See in the normal visual range with or without correction. Hearing: Hear in the normal audio range with or without correction.

Work Schedule: TBD - Schedule and shift vary and are subject to change in accordance with the department's needs.

Hours per Week: Up to 25

Employment Conditions and Information:

This is a short-term, temporary, hourly Non-Bargaining Unit (NBU) assignment, not to exceed 160 days and 960 hours per fiscal year (July 1 st through June 30 th ). Short-term, temporary NBU positions may only be used on an intermittent, seasonal, or project basis. Education Code Section 88003 states "Short-term employee means any person who is employed to perform a service for the district, upon the completion of which, the service required or similar services will not be extended or needed on a continuing basis.”

After successful completion of the onboarding requirements, an individual may be employed by the South Orange County Community College District (SOCCCD) as a short-term, temporary NBU employee. Employment will be on an “if and as needed” basis, as determined by the SOCCCD. The assignment may be shortened or extended at any time, due to departmental needs, with little to no notice. NBU employment is at-will, and either party may terminate this working relationship at any time. Neither party shall be required to provide any reason for the separation. NBU employees shall not have reemployment rights or recourse to petition to be reinstated.

NBU employees are limited to working in a single position for a single department and site (assignments are onsite only).

NBU employees are paid on a monthly basis. The payroll reporting period is from the 1 st of the month to the last day of the month. NBU employees are paid on the 10th of the following month.

Example : For the following reporting period: January 1 st through January 31 st , the NBU employee will be paid on February 10 th .

NBU employees who work more than 1000 hours per fiscal year are required to contribute to the California Public Employees Retirement System (CalPERS), through payroll deduction. The SOCCCD does not intend to employ NBU employees for more than 960 hours during any fiscal year.

Closing Date/Time: Fri, 10 Oct 2025

• 

• South Orange County Community College District

• 949.582.4850

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