Senior Human Resource Analyst- Fire Protection District

Description

THE POSITION:

Are you someone who embraces new learning opportunities and thrives in a fast-paced work environment? Do you enjoy taking an active part in furthering a department’s mission by serving its workforce? If so, the Ventura County Fire Department (VCFD) is the place for you!

If serving others is your passion, you will find this to be a rewarding opportunity. It’s during trying times that our Disability and Workers’ Compensation Management team rises to the top and provides an invaluable service to the VCFD workforce, who risk their safety to provide exceptional service to the community. The Senior Human Resource Analyst will work collaboratively with all parties ensuring injured/ill employees receive timely and quality medical attention along with outstanding customer service. The position will work closely with management on the return-to-work program, they will supervise the Disability and Workers’ Compensation Management team and serve as the subject matter expert in the respective areas.

The successful candidate will have experience in both program management and the interactive process; knowledge of disability accommodation management guidelines and workers' compensation; and public speaking experience necessary for delivering presentations. This person must be able to demonstrate compassion and discretion while working with sensitive employee disability issues, the ability to maintain confidentiality, and will be able to work independently.

The ideal candidate will possess the following:

• Be an experienced human resource professional
• Enjoys being of service to others
• Has exceptional communication skills
• Actively mentors staff
• Is adaptable to the demands of the position
• Knowledgeable and experienced in the California Labor Code Section 4850

PAYROLL TITLE: Personnel Analyst III

EDUCATIONAL/BILINGUAL INCENTIVE: Possible educational incentive of 2.5%, 3.5%, or 5% based on completion of Associate's, Bachelor's, or Master's degree. Incumbents may also be eligible for bilingual incentive depending upon operational need and certification of skill.

AGENCY/DEPARTMENT: County Executive Office - Human Resources

The Personnel Analyst III is a Management classification and is not eligible for overtime compensation. Incumbents in this classification are eligible for benefits at the MB3 level.

The eligible list established from this recruitment may be used to fill current and future Regular (Including Temporary and Fixed-term), Intermittent, and Extra Help vacancies for this or related positions only. There is currently one (1) Regular vacancy in the County Executive Office/Human Resources Division.

TENTATIVE SCHEDULE
OPENING DATE: September 8, 2025
CLOSING DATE: September 19, 2025 at 5:00 p.m.

Examples Of Duties

Duties may include but are not limited to the following:

• Administers the Workers’ Compensation (WC) and Disability Management programs ensuring compliance with governing laws and regulations including 4850, FMLA, CFRA, ADA, etc.
• Establishes and maintains productive working relationships with employees, managers, leave of absence coordinators, risk management, third party administrators and various other stakeholders.
• Coordinates and communicates with all stakeholders in the return-to-work process.
• Responsible for the management of WC claims to include ensuring employees are provided prompt medical attention, claims are promptly reported to the WC carrier and superior customer service is provided to the injured/ill.
• Responsible for return-to-work and disability management activities including scheduling, conducting, and documenting interactive meetings with employees, management, union representatives and identifying reasonable accommodations for employees to return to work from leaves of absence.
• Trains, mentors, and supervises staff assigned to the Disability Management team.
• Conducts full-cycle recruitments, including drafting and posting job announcements, administering and proctoring examinations, and managing the candidate referral/selection process.
• Coordinates, documents, processes and communicates related payroll (benefits) transactions to all stakeholders.
• Tracks, monitors and maintains data; analyzes, interprets and reports findings needed for narrative and statistical activity reports.
• Performs other related duties as required.

Typical Qualifications

These are entrance requirements to the examination process and assure neither continuance in the process nor placement on an eligible list.

EDUCATION, TRAINING, and EXPERIENCE

Considerable experience in Workers' Compensation, Leave of Absence, Disability Management, and/or conducting Interactive Processes which has led to the acquisition of the required knowledge, skills, and abilities.

An example of qualifying experience:

Personnel Analyst III - three (3) years of experience with some lead or supervision experience.

NECESSARY SPECIAL REQUIREMENT

• Excellent written communication skills must be demonstrated in the completion of the employment application and supplemental questionnaire.
• Must demonstrate a commitment in consistently providing exceptional customer service.

DESIRED

• Bachelor's degree in Human Resources, Industrial/Organizational Psychology, Public or Business Administration.
• HR certification from IPMA or SHRM or completion of a college HR certificate program.
• HR experience in a public sector merit or civil service system.
• Experience with leave of absence/disability management/risk management tracking software such as AbsenceSoft or similar software
• Experience working with public safety organizations.
• Experience supervising staff

Supplemental Information: Work is performed primarily in an office environment, but incumbents may be required to travel to various County facilities to recruit, test, train, audit, or consult with others within and external to the organization.

KNOWLEDGE, SKILLS, and ABILITIES:

Thorough knowledge of:

• Forms of leave available for employees and application of leave management procedures as well as the law and procedures for accommodating disabled employees;
• Applicable federal, state and local laws, regulations and ordinances related to general HR administration;
• The interactive process, disability accommodation management guidelines and workers' compensation;
• Fair Employment and Housing Act (FEHA), Americans with Disability Act (ADA), Department of Fair Employment and Housing (DFEH) rules, Family Medical Leave Act (FMLA), California Family Rights Act (CFRA), Pregnancy Disability Leave (PDL);
• County leave policies and processes, and union contracts.
• The principles of supervision and management;
• Recruitment and selection principles and practices, certification principles and practices, and exam development;

Skill and ability to:

• Problem solve, communicate effectively orally and in writing, establish and maintain effective working relationships with management, employees, employee representatives, and the public;
• Demonstrate compassion, sensitivity, and tact when dealing with employee issues such as disability, diseases or disorders;
• Serve as intermediary and resolve conflict that is mutually beneficial;
• Work independently and as part of a team;
• Research, analyze, and interpret data to make appropriate recommendations;
• Organize and prioritize high volumes and various types of work;
• Apply a very high level of attention to detail;
• Apply various researching techniques;
• Prepare a variety of reports and recommendations:
• Utilize various office and computer equipment and applications (e.g. Excel, Word);
• Communicate effectively orally and in writing as well as speaking in public;
• Utilize good judgment and decision making, weighing costs and benefits of potential actions and making choices appropriately.

Recruitment Process

FINAL FILING DATE: Your application must be received by County of Ventura Human Resources in Ventura, California, no later than 5:00 p.m. on Friday, September 19, 2025.

To apply on-line, please refer to our web site at www.ventura.org/jobs . If you prefer to fill out a paper application form, please call (805) 654-5129 for application materials and submit them to County of Ventura Human Resources, 800 South Victoria Avenue, L-1970, Ventura, CA 93009.

NOTE: If presently permanently employed in another "merit" or "civil service" public agency/entity in the same or substantively similar position as is advertised, and if appointed to that position by successful performance in a "merit" or "civil service" style examination, then appointment by "Lateral Transfer" may be possible. If interested, please click here for additional information.

NOTE: It is essential that you complete all sections of your application and supplemental questionnaire thoroughly and accurately to demonstrate your qualifications. A resume and/or other related documents may be attached to supplement the information in your application; however, it/they may not be submitted in lieu of the application and supplemental questionnaire.

SUPPLEMENTAL QUESTIONNAIRE - qualifying: All applicants are required to complete and submit the questionnaire for this exam at the time of filing. The supplemental questionnaire may be used throughout the exam process to assist in determining qualifications for the position. Failure to complete and submit the questionnaire may result in removal of the application from further consideration.

APPLICATION EVALUATION - qualifying: All applications will be reviewed to determine whether the stated requirements are met. Applicants meeting the stated requirements will be invited to continue to the next step in the examination process.

TRAINING & EXPERIENCE EVALUATION: A Training and Experience Evaluation (T&E) is a structured evaluation of the job application materials submitted by a candidate, including the written responses to the supplemental questionnaire. The T&E is NOT a determination of whether the candidate meets the stated requirements; rather, the T&E is one method for determining who are the better qualified among those who have shown that they meet the stated requirements. In a T&E, applications are either scored or rank ordered according to criteria that most closely meet the business needs of the department. Candidates are typically scored/ranked in relation to one another; consequently, when the pool of candidates is exceptionally strong, many qualified candidates may receive a score or rank which is moderate or even low resulting in them not being advanced in the process. The eligible list established will be created from the scores resulting from a Training and Experience Evaluation (T&E). In a typical T&E, your training and experience are evaluated in relation to the background, experience and factors identified for successful job performance during a job analysis. For this reason, it is recommended that your application materials clearly show your relevant background and specialized knowledge, skills, and abilities. It is also highly recommended that the supplemental questions within the application are completed with care and diligence. Response such as "See Resume" or "Refer to Resume" are not acceptable and may disqualify an applicant from further evaluation. Applicants must earn a score of seventy percent (70%) or higher to qualify for placement on the eligible list.

ORAL EXAMINATION: A job-related oral examination may be conducted to evaluate and compare participating examinees' knowledge, skills, and abilities in relation to those factors which job analysis has determined to be essential for successful performance of the job. Examinees must earn a score of seventy percent (70%) or higher to qualify for placement on the eligible list. Applicants successfully completing the exam process may be placed on an eligible list for a period of one (1) year. If there are three (3) or fewer qualified applicants, an examination may not be conducted. Instead, a score of seventy percent (70%) will be assigned to each application, and each applicant will be placed on the eligible list.

BACKGROUND INVESTIGATION: A thorough pre-employment, post offer background investigation which may include inquiry into past employment, education, criminal background information and driving record is required for this position.

For further information about this recruitment, please contact Lorin Calderon by e-mail at lorin.calderon@venturacounty.gov or by telephone at (805) 654-2959.

EQUAL EMPLOYMENT OPPORTUNITY: The County of Ventura is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding, and related medical conditions), and sexual orientation.

YOUR BENEFITS AS A COUNTY OF VENTURA EMPLOYEE

MANAGEMENT

To learn more about Benefits, Retirement, and the Memorandum of Agreement (MOA), see links below.

• Benefits website or you may call (805) 654-2570.
• Retirement FAQ's
• Memorandum of Agreement

Union Codes:MB3, MB4, MS, MT,MCC, MU

Closing Date/Time: 9/19/2025 5:00 PM Pacific

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• County of Ventura

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