Fleet Maintenance Supervisor

Job Summary

Supervises, schedules, coordinates, and participates in the work of staff engaged in the maintenance and repair of various light, medium, and heavy-duty City vehicles and equipment.

Representative Duties

Supervises, coordinates, assigns, evaluates and participates in the work activities of entry and journey-level mechanics responsible for maintaining and repairing City vehicles and equipment including light, medium and heavy-duty power equipment, non-power equipment, and off-road equipment.

Conducts, trains, and assists in troubleshooting, diagnosing, and repairing various air-conditioning, exhaust, and electrical systems; alternative fueling systems (e.g., Compressed Natural Gas [CNG], propane, and biofuel); hybrid and electric drive systems; fuel injection, ignition, emission, and hydraulic systems; and related computer-controlled equipment.

Assists and oversees staff in conducting safety inspections and preventive maintenance for vehicles and equipment. Trains and instructs mechanics in difficult repair work.

Supervises, coaches, and motivates assigned staff. Approves and monitors overtime and leave requests and prepares employee performance evaluations. Interprets and applies City policies, procedures, and Memorandum of Understanding (MOU) provisions.

Participates in the selection process of new employees. Provides, coordinates, and ensures mechanic staff is trained in departmental rules and policies, standard operating procedures, safety standards, and applicable rules and regulations.

Analyzes, recommends and establishes workload priorities. Recommends and implements work plans and objectives, schedules work assignments, and ensures that mechanic shop personnel support departmental values, standards and goals.

Coordinates repair work with other City departments. Helps resolve scheduling issues, and responds to inquiries, complaints, and problems in an efficient and timely manner.

Develops and recommends goals, programs and operational methods to the Fleet Maintenance Superintendent that will improve the quality, efficiency, and safety of fleet services.

Prepares and maintains written and electronic reports and records, including the inventory of tools, parts and damages. Prepares detailed repair cost estimates and performs special quality control inspections on a regular basis.

Utilizes specialized fleet maintenance software applications to monitor fleet operations related to the repair of City vehicles and equipment and to build and implement preventative maintenance service schedules.

Reviews repair work orders for accuracy and maintains electronic repair records.

Reviews material acquisition invoices and monitors parts warehouse expenditures to ensure that spending is contained.

Procures shop materials following authorized Finance policies and procedures.

Oversees the maintenance of tools and work areas.

Acts as the Fleet Maintenance Superintendent in their absence.

Follows and enforces applicable federal, state, local, and department laws, rules, regulations, and procedures, including applicable safety rules and regulations.

Ensures that employees are trained in workplace safety practices involving tools, chemicals, and equipment, and enforces safety practices and procedures.

Performs other related duties, as assigned.

Requirements

Knowledge of:

Principles and practices of employee supervision and training

Principles and practices pertaining to gas, natural gas, propane electric, vehicles, and diesel engine repair

Materials, methods, and procedures involved in the repair, maintenance, and overhaul of a variety of light, medium and heavy-duty vehicles and equipment

Electrical, hydraulic, and air conditioning systems

Lubrication and preventive maintenance

Applicable federal, state, and local laws, rules, and regulations

Safe work practices and procedures

Recordkeeping and scheduling methods

Best practices for preventive maintenance programs

Procedures for handling hazardous waste

Safe use of power tools and electronic diagnostic tools

Basic mathematics

Effective customer service techniques

Ability to:

Select, supervise, motivate, and train staff, including scheduling, prioritizing, and evaluating the work of staff

Safely operate, repair, maintain, and overhaul a variety of light to heavy equipment

Conduct research, analyze information, and make recommendations

Troubleshoot electrical, hydraulic, and pneumatic equipment problems

Diagnose equipment mechanical problems and supervise mechanic repair and adjustment

Operate electronic diagnostic equipment, hand, and power tools

Prioritize work and manage frequently changing deadlines

Read and interpret technical data, drawings, schematics, and repair manuals

Maintain accurate records

Work in cramped, close quarter environments

Lift, carry, and move moderately heavy objects

Work independently

Interpret and enforce policies, rules, and regulations

Communicate effectively, both orally and in writing

Prepare and present clear and concise oral and written reports

Provide effective customer service

Establish and maintain effective and cooperative working relationships with City employees and the general public

Work with persons from diverse social, cultural, and economic backgrounds as well as a variety of work styles, personalities, and approaches

Skill in:

Reading, writing, and communicating at an appropriate level

Using a personal computer and applicable software applications

Using a variety of hand and power tools and equipment

REQUIREMENTS

Minimum Qualifications:

OPTION A:

Education:

Graduation from an accredited college with an associate degree or successful completion of 60 semester units or quarter unit equivalent of college-level or trade school coursework in automotive technology or a closely related field

OR

Certification by an accredited vocational training program in automotive and/or equipment fleet operations or similar program.

Experience:

Three years of recent, paid journey-level work experience performing skilled maintenance and repair on a wide variety of vehicles and equipment, including alternative fuel-powered vehicles and equipment (e.g., hybrid, electric, compressed natural gas). At least two years of the required work experience must have included leading and coordinating the work of others. Successful completion of the City of Santa Monica’s Pre-Supervisory Academy may substitute for one year of experience leading and coordinating the work of others.

OPTION B:

Education:

Graduation from high school or the equivalent. Successful completion of 30 semester units or quarter unit equivalent of college-level or trade school coursework in automotive technology or a closely related field.

OR

Certification by an accredited vocational training program in automotive and/or equipment fleet operations or similar program.

Experience:

Four years of recent, paid journey-level work experience performing skilled, maintenance and repair on a wide variety of vehicles and equipment, including alternative fuel-powered vehicles and equipment (e.g., hybrid, electric, compressed natural gas). At least two years of the required work experience must have included leading and coordinating the work of others. Successful completion of the City of Santa Monica’s Pre-Supervisory Academy may substitute for one year of experience leading and coordinating the work of others.

OPTION C:

Education:

Graduation from high school or the equivalent.

Experience:

Five years of recent, paid journey-level work experience performing skilled maintenance and repair on a wide variety of vehicles and equipment, including alternative fuel-powered vehicles and equipment (e.g., hybrid, electric, compressed natural gas). At least two years of the required work experience must have included leading and coordinating the work of others. Successful completion of the City of Santa Monica’s Pre-Supervisory Academy may substitute for one year of experience leading and coordinating the work of others.

Licenses and Certificates :

Possession of a valid class C driver license. A Class B driver license must be obtained within one year of date of hire. Must maintain a valid class B driver license throughout employment.

A forklift operator’s certificate must be obtained within one year of hire and maintained throughout employment.

Must obtain Automotive Service Excellence (ASE) certification as a Master Automobile Technician (Tests A1-A8) and Alternate Fuels (Test F1) within one year of hire

OR

Master Medium-Heavy Truck Technician (Tests T1-T8), and Alternate Fuels (Test F1), within one year of hire.

Supplemental Information

How to Apply:

Applicants must submit a clear, concise, completed on-line City Application along with any required supplemental application materials with the Human Resources Department by the filing deadline. If you do not submit your on-line application by the filing deadline, you will not be considered for this position. Please note, applications may be rejected if incomplete. Resumes, CVs and cover letters are not reviewed as part of the application screening process.

If you would like for your education to be considered, you must attach a copy of your college level transcripts or diploma to your online application. Applicants who indicate receipt of college level coursework or degree from a foreign institution must provide United States credential equivalency verification along with a copy of your college diploma/transcripts. All materials must be received in the Human Resources Department no later than the filing deadline. Failure to do so may result in your application being evaluated without the education being considered.

SELECTION PROCESS :

All applicants will be reviewed and only those candidates determined to be most qualified on the basis of experience, training and education, as submitted, will be invited to participate further in the selection process. Testing may consist of a combination of any of the following and is subject to change as needs dictate:

Training & Experience Evaluation - Qualifying
Writing Project - Qualifying
Oral Interview - 90%
Seniority - 10%

Note: Applicants must have completed an initial probationary period by the filing date and have permanent status with the City of Santa Monica.

Inclusion & Diversity Statement

The City of Santa Monica is a progressive, inclusive and culturally rich community. As leaders in public service, we strive to be an employer of choice by attracting and retaining a highly talented workforce where people of diverse races, religions, cultures and lifestyles thrive. Our goal is to create a welcoming and inclusive environment where our staff are empowered to perform at their highest level and where their differences make a positive impact.

The City is an equal opportunity employer and strives to build balanced teams from all walks of life without regard to race, color, ethnicity, religion, national origin, age, sex, sexual orientation, gender identity, marital status, ancestry, disability, genetic information, veteran status, or any other status protected under federal, state and/or local law. We aim to create a workplace that celebrates and embraces the diversity of our employees. Join us!

Special assistance with the application and examination process is available, upon request, for persons with disabilities. Call (310) 458-8246, TDD (310) 458-8696 (Hearing Impaired Only).

Please note the request for reasonable accommodations must be made to Human Resources at least three work days prior to the examination.

The City's liberal fringe benefits for full-time employment include sick leave, holiday and vacation pay, the Public Employees Retirement System, medical, dental and vision insurance, credit union, deferred compensation, tuition reimbursement, Dependent Care Assistance Plan and priority enrollment consideration at Hill & Dale Family Learning Center, Marine Park Child Development Center, and Santa Monica Early Childhood Lab School.

Closing Date/Time: 8/29/2025 5:00 PM Pacific

Please mention you found this employment opportunity on the CareersInGovernment.com job board.

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• City of Santa Monica

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