Administrative Services Manager

ABOUT US

At the County of Marin, our employees overwhelmingly report feeling their work is meaningful, they like the work they do, and they are proud to tell people “I work for the County of Marin.” Discover more about us, our values and our organizational culture on the Department of Human Resources website . Read on to find out more about this opportunity.

ABOUT THE DEPARTMENT

The County Executive is the chief officer of Marin County government—appointed by the Board of Supervisors to lead a 3,000-employee organization, oversee 22 County departments and implement the Board’s strategic direction. This includes driving cross-departmental coordination and public services that improve the lives of over 250,000 Marin County residents. The County Executive reports to all five County Supervisors and serves as the public face of County operations and initiatives - meeting regularly with local, regional, and state leaders.

The Office of the County Executive (OCE) is the strategic center of the organization. In addition to overseeing Countywide operations and managing the County’s $840 million budget, the office ensures the Board’s initiatives focused on affordable housing, climate, racial equity, emergency response, economic vitality, and long-term planning are implemented timely and effectively. We coordinate major policy efforts, prepare Board agendas, manage intergovernmental affairs, and ensure County departments are aligned in serving the community.

This is a fast-moving, dynamic environment, where timing, judgment, and execution matter. We are a small, high-functioning team that plays a pivotal role in ensuring local government delivers for its residents.

ABOUT THE POSITION

We are seeking an experienced, service-oriented Administrative Services Manager to lead all administrative operations for the Office of the County Executive—including direct support to the Executive Management Team, the Clerk of the Board, and Board of Supervisors staff.

This is a high-level, hands-on role that combines budget management, HR coordination, and administrative oversight. The ASM serves as the go-to person for all internal operations for a growing department, supporting a broad and dynamic portfolio that includes:

• Department budgeting for the County Executive’s Office—partnering with the County budget team to develop, monitor, and oversee the Department’s operational and personnel budgets comprising 8 programs or subprograms.
• Supervision and mentorship of administrative staff, including Administrative Services Associates.
• Recruitment and HR coordination—serving as the primary liaison with the Human Resources Department for hiring, onboarding, offboarding, evaluations, and performance tracking.
• Procurement, contracts, and purchasing—overseeing departmental contracts and ensuring compliance with Countywide systems and protocols.
• Payroll and personnel operations—supporting accurate payroll processes and tracking position control.
• Operational coordination—from facilitating office space planning and supply management to reviewing board letters with program leads and managers, submitting fiscal approvals, and ensuring timely administrative actions across the department.
• Digital leadership—championing the shift away from paper-based systems and helping modernize how the office works. This includes learning and mastering County platforms (budget systems, contract management tools, HR databases, and workflow systems), and driving the adoption of smarter, more streamlined digital processes across the team.

This is an outstanding opportunity for a skilled administrative leader who thrives in a central, coordinating role and is motivated by public service, operational excellence, and supporting a dynamic and collaborative team.

This position works full-time onsite at the Marin County Civic Center.
For additional information about this exceptional career opportunity, qualifications, and application instructions, simply Click Here .

ABOUT YOU

We’re looking for someone who is highly organized, people-oriented, and thrives in a multifaceted role. You will bring both strategic oversight and day-to-day hands-on management to ensure the Office of the County Executive runs smoothly and effectively.

You’ll succeed in this role if you:

• Have experience managing administrative operations in a public sector or executive office environment.
• Are tech-savvy and energized by the opportunity to bring new digital tools and smarter workflows to the workplace—eager to learn new systems, and excited to help others adopt and adapt to them.
• Are eager and quick to learn budget, contracts, procurement, HR, and payroll processes.
• Are a strong communicator who enjoys building trust, solving problems, and collaborating across teams.
• Are detail-oriented, proactive, and responsive—able to prioritize what’s urgent, while never losing sight of what’s important. You are flexible to fill in needs as they arise.
• Enjoy supporting and mentoring staff reports, identifying ways to improve workflow, and ensuring that internal systems reflect excellence.

This is a leadership role in a high-trust, high-visibility office—and an ideal fit for a mission-driven professional who wants to help make local government work better from the inside out.

QUALIFICATIONS

KNOWLEDGE OF

• Principles and practices of management, including program development, implementation and evaluation; goal setting, personnel management; budgeting and fiscal administration; and contract negotiation and monitoring.
• Principles, practices and procedures of basic accounting, automated financial record keeping, and auditing and reconciling financial documents.
• Project management, analytical processes and report preparation techniques.
• Principles and practices of public administration and human resources as applied to departmental administration, including payroll and personnel processing and basic labor relations concepts.

ABILITY TO

• Plan, organize and manage the activities of employees.
• Develop, implement and administer administrative support services for a department or unit.
• Develop and monitor the annual budget for the department or unit.
• Assist in developing goals, objectives, policies, procedures and work standards for the department.
• Interpret, apply and explain complex laws, codes, regulations, policies and procedures.
• Coordinate and oversee departmental administrative, budgeting, accounting and fiscal reporting activities.
• Plan and conduct effective management, administrative and operational studies.
• Prepare clear and effective financial, statistical and narrative reports, correspondence, policies, procedures and other written material; oversee records management.
• Act as an effective liaison among the department, the County and other public and private agencies.
• Establish and maintain effective working relationships with those contacted in the course of the work.

MINIMUM QUALIFICATIONS:

Any combination of education and experience that would provide the knowledge and skills listed. Typically, equivalent to graduation from a four year college or university with major coursework in business or public administration, accounting, economics or a field closely related to the work and three years of accounting, budgetary, fiscal reporting and related management support experience which included one year in a lead or supervisory role. Additional experience as outlined above may be substituted for the education on a year for year basis.

IMPORTANT INFORMATION

For any questions concerning this position announcement, please contact Alisa.Samuel@MarinCounty.gov.

All applicants will receive email notifications regarding their status in the recruitment process. Please be sure to check your spam settings to allow our emails to reach you. You may also log into your GovernmentJobs.com account to view these emails.

Testing and Eligible List: Depending on the number of qualified applications received, the examination may consist of a highly qualified review, application screening, online assessment, written examination, oral examination, performance examination, or any combination to determine which candidates' names will be placed on the eligible list.

The eligible list established from this recruitment may be used to fill the current vacancy, and any future vacancies for open, fixed-term, full-time or part-time positions which may occur while the list remains active.

Disaster Service Workers: All County of Marin employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Equal Employment Opportunity Employer: If you have questions regarding equal employment opportunities, please contact Roger Crawford, Equal Employment Opportunity Director, at 415-473-2095.

PLEASE NOTE: The benefits described herein do not apply to temporary (contingent) or to part-time employees that work less than 50%.

COUNTY OF MARIN BENEFITS: GENERAL
Below are some of the excellent benefits the County offers. More information about our benefits can be found on the Marin County's Benefits Homepage .

Paid Time Off : Competitive vacation accrual; 12 holidays per year; and generous sick leave accruals. Additional types of paid leaves are available for some bargaining units.

Health Plan : Choice of four health plans (two Kaiser HMOs, Western Health Advantage HMO, and an Anthem Blue Cross PPO) along with dental through Delta Dental PPO, and vision through Vision Service Plan (VSP). There is a County contribution toward the premiums (the contribution amount varies depending on coverage tier elected such as employee only, employee + 1, employee + family). Plus, the County offers excellent Life Insurance, Disability, Flexible Spending Plans, a Dependent Care Assistance Program, professional development and more.

Retirement : Defined benefit plan under the County Employees Retirement Act of 1937. More information can be found online at www.mcera.org.

IRS 457 Plan : Choice of pre-tax or post-tax (Roth) employee contribution up to the IRS annual maximum.

Retiree Medical : The County provides access to group health plan coverage to eligible retirees.

For specific questions regarding the employment process, please contact Human Resources at (415) 473-6104. For additional details about the benefits or retirement, please contact the Benefits Division at (415) 473-2197.

*IMPORTANT NOTE: Benefits described herein do not represent a contract and may be changed without notice.

Closing Date/Time: 8/22/2025 11:59 PM Pacific

• 

• County of Marin

• (415) 473-6104

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