Executive Assistant to the Chief of Police

Executive Assistant to the Chief of Police
(Administrative Analyst/Specialist - Non-Exempt)

INTERNAL APPLICANTS ONLY

Compensation and Benefits

Anticipated Hiring Salary Range: $4,400 - $4,700 per month

Full CSU Classification Salary Range: $3,879 - $7,488 per month

• This is a full-time (equivalent to 40 hours per week), probationary, non-exempt position.
• Area of consideration is limited to on-campus, state funded employees only.
• The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here .

Job Summary

The Executive Assistant to the Chief of Police provides high-level administrative support to the Chief and serves as a key liaison between department leadership, campus partners, and external agencies. Core responsibilities include managing the Chief’s schedule, calendar, and travel arrangements; drafting correspondence, memos, and reports; preparing presentations and meeting materials; and supporting fiscal operations by tracking expenditures, processing purchases, and assisting with budget tracking and reconciliation.

Key Qualifications

• Knowledge of:
  • Knowledge and skill in methods and procedures for research and statistical analysis and the ability to apply them.
  • Budget and purchasing practices, policies and procedures.
  • Knowledge of generally accepted accounting principles, practices and governmental accounting methods.
  • Strong understanding of office methods, procedures, and best practices.
  • Standard office equipment and software packages (i.e. Microsoft Office Suite, Google email and calendar, etc.)
• Skill/Ability to:
  • Mastery of English grammar, spelling and punctuation, and demonstrated competence in presenting standard information in writing.
  • Demonstrated ability to clearly communicate orally with strong interpersonal and problem-solving skills to serve as the front-line for a variety of high-level campus and community individuals.
  • Review documents for accuracy, completeness, validity and adherence to standards.
  • Interpret and apply policies and procedures independently and use judgment and discretion to act when precedents do not exist.
  • Understand and troubleshoot most office administration problems and be responsive to inquiries and requests.
  • Create, organize and maintain accurate technical, complex, sensitive and/or confidential records and files.
  • Perform business math, analyze data, and make accurate projections requiring some inference.
  • Establish and maintain cooperative working relationships and promote a positive, service oriented collegial work environment with people of diverse backgrounds.
  • Create and maintain program records and provide data for review in developing and implementing strategies to support programmatic goals and enhance processes.
  • Work in a flexible, collaborative manner; establish and maintain effective working relationships.
  • Demonstrated ability to take initiative and independently plan, organize and work in a fast-paced environment with frequent interruptions, shifting priorities, critical deadlines and consistently provide quality customer service.
  • Apply independent judgment, discretion, and initiative to address problems and develop practical, thorough, and creative solutions.
  • Demonstrated ability to deal appropriately with confidential information and exercise good judgment on sensitive matters.

To view the full list of qualifications and job responsibilities, please click the Position Description button above.

Education and Experience

• Bachelor’s degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.
  • Preferred Skills:
    • Experience working in a public safety environment.
    • PeopleSoft Financials experience.
    • Experience in a higher education setting.

Department Summary

The primary mission of the Fresno State Police Department is to enhance safety for the university community and promote a feeling of security among its citizens, primarily through the deterrence and prevention of crime, the apprehension of offenders, and providing service in a fair, honest, prompt, and courteous manner.

Deadline & Application Instructions

Applications received by July 30, 2025 will be given full consideration by the search committee.

Please click “Apply Now” to complete the employment application for California State University, Fresno. Interested applicants must complete the application and attach the following: 1) their most recent resumé/vitae, 2) a cover letter that addresses their specific qualifications and interest, and 3) contact information for three professional references.

Fresno State

California State University, Fresno is one of 23 campuses in the California State University System. The University's mission is to boldly educate and empower students for success through our values of Discovery, Diversity and Distinction. The current student population is more than 25,000, including a large percentage of students with diverse and culturally rich backgrounds. The University serves the San Joaquin Valley while maintaining deep involvement with the state, nation, and across the globe.

Metropolitan Fresno, with a multi-ethnic population of over 527,000, is located in the heart of the San Joaquin Valley. The campus is within driving distance of Yosemite, Kings Canyon and Sequoia National Parks, San Francisco, Los Angeles, the Monterey Peninsula, beaches, sailing, lakes, and numerous ski resorts. Fresno boasts one of the most reasonable housing markets in California and offers a wide array of locally grown fruits and produce.

Equal Employment Opportunity Information

California State University, Fresno is committed to maintaining and implementing employment policies and procedures in compliance with applicable state and federal equal employment opportunity laws and regulations. Executive Orders 1096 and 1097 prohibit discrimination, harassment, and retaliation on the basis of a protected status: race, color, religion, national origin, ancestry, age, sex (including gender identity), sexual orientation, marital status, pregnancy, mental disability, physical disability, medical condition and covered veteran status. Fresno State's commitment to diversity informs our efforts in recruitment, hiring, and retention. We are proud to be an affirmative action and equal opportunity employer.

COVID19 Vaccination Policy

Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Questions may be sent to hr@csufresno.edu .

Supplemental Information

Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with California State University, Fresno. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Fresno State has identified as sensitive.

The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

This position may be a "designated position" under the California State University's Conflict of Interest Code. This will require the filing of a Statement of Economic Interest on an annual basis and the completion of training within six (6) months of assuming office and every two (2) years thereafter.

Fresno State is a tobacco-free, smoke-free and vapor-free campus.

Fresno State is not a sponsoring agency for staff or management positions. (e.g. H1-B Visas)

Advertised: Jul 16 2025 Pacific Daylight Time
Applications close: Jul 30 2025 Pacific Daylight Time

• 

• Cal State University (CSU) Fresno

• 559.278.4240

Show more