Student Intern (Accounts Payable)

Description

What do you value in your next job?

At the Orange County Sanitation District our Core Values form the framework of our organization and reinforce our professional work ethic. If the following values ring true with you, we'd love to invite you to explore our career opportunities further.

Integrity, Inclusion, Honesty, and Respect
We aspire to the highest degree of integrity, inclusion, honesty, and respect in our interaction with each other, our suppliers, our customers, and our community. We strive to demonstrate these values in our actions, commitments, and service.

Leadership, Teamwork, and Problem Solving
We lead by example, acknowledging the value of our resources and using them wisely to achieve our mission. We strive to reach OC San goals through cooperative efforts and collaboration with each other and our constituencies. We work to solve problems in a creative, cost-effective, and safe manner, and we acknowledge team and individual efforts.

Customer Service, Transparency, and Accountability
We are committed to acting in a timely, accurate, accessible, and transparent manner through excellent customer service. We are committed to act in the best interest of our internal and external stakeholders.

Resiliency, Innovation, and Learning
We continuously develop ourselves, enhancing our talents, skills, and abilities. We recognize that only through personal growth and development will we progress as an agency and as individuals.

Safety
We are committed to providing a safe work environment. We will demonstrate leadership, promote individual accountability, and participate actively in the advancement of our health and safety practices.

OC San is currently looking to fill the role of a Student Intern (Accounts Payable).

Under direct supervision, the Intern assists staff in the Accounts Payable section with reviewing, processing, and maintaining financial records related to payments and vendor accounts. This includes supporting invoice review and coding, learning about payment processing workflows, researching discrepancies, and providing clerical and administrative assistance to ensure timely and accurate payments.

Specifically, the Intern may assist with the following:

• Review invoices for accuracy, completeness, and proper authorization;
• Assist in matching purchase orders, packing slips, and invoices to verify receipt and pricing;
• Research and resolve invoice discrepancies by communicating with vendors and internal departments;
• Help prepare payment batches and verify supporting documentation is complete;
• Assist with electronic filing and recordkeeping of accounts payable documents;
• Support the maintenance and reconciliation of vendor records and payment logs;
• Learn and assist with payment processing through the financial information system (JD Edwards);
• Provide general administrative support including scanning, filing, data entry, and responding to internal inquiries;
• Participate in team meetings and support other related duties as assigned.

The ideal candidate for this internship will have a basic understanding of accounting principles and financial recordkeeping, strong attention to detail, and the ability to work with accuracy and efficiency. The ability to maintain confidentiality, follow established procedures, and communicate effectively with staff across various departments is essential.

Strong organizational and time management skills, a willingness to learn, and the ability to take direction well are highly desired. Computer proficiency is required, including familiarity with Microsoft Outlook, Microsoft Excel, and Adobe PDF applications. Familiarity with enterprise resource planning (ERP) systems and prior coursework in accounting or business administration is highly desirable.
The successful candidate will demonstrate initiative, professionalism, and a commitment to maintaining accuracy in a fast-paced, team-oriented environment, while adhering to OC San’s safety and conduct guidelines.

Qualifications & Requirements

Required:
High school diploma or equivalent;Full-time college student of at least junior level in good standing in a bachelor’s or graduate degree program in a field of study related to the OC San activities.

Desired:

• Familiarity with accounts payable processes such as invoice matching, purchase orders, and payment workflows.
• Strong attention to detail with a focus on accuracy and completeness in data entry.
• Ability to communicate professionally, both verbally and in writing.

Eligibility:

• Undergraduate and graduate students must be enrolled full-time at a college or university, be in good standing, and maintain a GPA of 2.0 or better to be eligible for a paid internship with the Orange County Sanitation District.
• Major in finance, accounting, business administration or a related field.
• Only students who have at least one year of school remaining will be considered.
• Verification of enrollment from the registrar's office indicating "student in good standing" prior to employment with OC San.
• Applicants must provide a letter of recommendation from a professor, previous employer or internship supervisor as part of their application.

Work Schedule:
This internship will run concurrently with school and will require a minimum of 15 hours of work on-site each week (and up to 20 hours a week) typically during Monday through Friday between the hours of 7 a.m. and 5 p.m. but may require flexing as needed. OC San will also allow flexibility during final exam periods.

Recruitment & Selection Process

Vacancies: 0
(an eligible list may be established for future vacancies)

Apply online at: www.ocsan.gov/careers
APPLICATION FILING DEADLINE: Wednesday, June 25, 2025, 5:00 PM.

(or until a sufficient number of qualified applications have been received)

Application Process:

In order to receive full consideration for an internship with OC San, applicants are required to attach the following documents to their online application:

• Verification of enrollment from the school, indicating full-time enrollment.
• Letter of recommendation from a professor, previous employer or internship supervisor.

Compensation:
Undergraduate Student: $21.00/Hour
Graduate Student: $24.00/Hour

Supplemental Information

Physical Demands

Must possess mobility to work in a standard office setting or laboratory, if applicable, and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard, typewriter keyboard, or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds.

Environmental Elements

Employees work in an office or laboratory, if applicable, environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

Other information

For the full range of duties, responsibilities, and essential job functions please review the Classification Specification for this position found on our website .

Applicants must clearly demonstrate, through their application materials, that they meet the minimum requirements as outlined in the job announcement and class specification to receive further consideration. However, meeting the minimum requirements does not guarantee an interview. All properly completed applications will be reviewed, and the most appropriately qualified individuals will be invited to continue in the selection process.

False statements may be cause for disqualification, removal from the eligible list, or discharge from employment. All statements made on applications are subject to investigation and verification.

To ensure your application is accurate and complete, please review the Job Application Guide .

Employment is contingent upon successful completion of OC San’s pre-employment process, which includes a background investigation and a physical examination. For some positions, this may include a drug screen. False statements may be cause for disqualification, removal from the eligible list, or discharge from employment. All statements made on applications are subject to investigation and verification.

Reference Checks will be conducted by OC San to verify employment related information for all potential employees once a contingent job offer is made during the background investigation process. This is done to ensure that individuals who join OC San are well qualified and have a strong potential to be successful in their employment. The extent of the inquiry will depend on the position being applied for, but will at least include:

• Verification/Reference from current and past employers
• Confirmation of necessary licenses, certificates, and degrees.

Please have all necessary documentation ready. Additional inquiries may be necessary depending on the position for which you are applying. Human Resources will also schedule a post-offer physical examination once a job offer has been made.

OC San only accepts applications submitted via our online application system. Applications submitted via mail, fax or email will not be accepted.

The provisions of this announcement do not constitute an expressed or implied contract. Any provision contained in this announcement may be modified or revoked without notice.

Interns are not considered regular employees, and therefore are not eligible for benefits or holiday pay.

Closing Date/Time: 6/25/2025 5:00 PM Pacific

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• Orange County Sanitation District

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