Administrative Support Coordinator (Administrative Support Coordinator I), Division of Strategic Enrollment Management and Marketing - Emergency Hire

Job Summary:

This position will support the Director of Operations & Fiscal Management and the Division Budget Analyst with clerical/administrative functions for the Vice President’s office as well as various units as needed within the division.

Duties and Responsibilities

• Provide comprehensive clerical and administrative support for the Office of the Vice President of Strategic Enrollment Management & Marketing and associated Division Units.
• Manage multiple priorities and offer creative solutions to support day-to-day office operations.
• Schedule and confirm meetings, manage mail distribution, and maintain organized physical and digital records.
• Coordinate meeting logistics, including room reservations, materials preparation, and sending reminders.
• Support the Vice President by managing their calendar, coordinating availability, and resolving scheduling conflicts.
• Assist with event preparation by organizing materials, setting up venues, and providing on-site support.
• Prepare timesheets and serve as a backup for basic timekeeping duties to ensure accurate reporting.
• Coordinate travel arrangements and complete required travel documentation in accordance with campus procedures.
• Perform responsibilities under general supervision and remain accountable for work results.
• Assist with routine office processes, including preparing standard forms for purchases, reimbursements, and basic requisitions in compliance with established policies and procedures.
• Track and file receipts, invoices, and credit card records to support accurate financial reporting and forecasting.
• Review student and staff timesheets for completeness and follow up to resolve missing or incorrect entries prior to submission.
• Perform other general office duties and assist with special projects or support requests as assigned by the supervisor.

Minimum Qualifications: Required Education and Experience

• High school diploma or its equivalent AND three years of progressively responsible experience in general office clerical or secretarial work or the equivalent.

Required Qualifications

• Experience to be fully functional in all technical aspects of work assignments.
• Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures.
• Thorough knowledge of English grammar, punctuation, and spelling.
• Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages.
• Ability to independently handle multiple work unit priorities and projects.
• Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist.
• Working knowledge of budget policies and procedures.
• Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections.
• Ability to draft and compose correspondence and standard reports.
• Ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature.

Preferred Qualifications

• Two years relevant experience working in higher education or related field or office.
• Demonstrated expertise in scheduling complex calendars.
• Ability to anticipate essential materials necessary for meetings and travel arrangements.
• Active problem-solving skills, along with effective and sensitive interpersonal skills.
• Ability to apply reasoning and judgment and to develop practical, thorough, and creative solutions.
• Ability to perform standard arithmetic functions of a transactional nature.
• Ability to work professionally, collaboratively, and collegially with a diverse group of people, clients, and co-workers.
• A thorough knowledge of office systems and the ability to use a broader range of technology, systems, and software packages is preferred.

Compensation and Benefits:

Anticipated Hiring Range: $3,864 per month

Classification Salary Range: $3,864 - $6,072 per month

The salary offered will take into account internal equity and experience among other factors.

The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here .

Position Information:

Work status: Full-time/Non-Exempt/Emergency Hire (up to 120 days or 180 days)

Academic year schedule: Monday through Friday (8:00 am - 5:00 pm), some evenings/weekends.

Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends.

As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

California State University, San Bernardino is not a sponsoring agency for staff or management positions (i.e. H1-B Visas).

Conditions of Employment

Background Check

Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

I-9

CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents .

Statement of Commitment to Diversity

In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination.

California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion

Closing Statement:

Reasonable Accommodation

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at benefits@csusb.edu

Smoking

CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ .

Clery Act

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act

Advertised: Jun 11 2025 Pacific Daylight Time
Applications close: Jun 18 2025 Pacific Daylight Time

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• California State University, San Bernardino (CSUSB)

• (909) 537-4388

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