Police Division Assistant - Professional Standards Division

Job Summary
The Police Division Assistant’s primary function is to provide administrative support to the Lieutenant within the Bryan Police Department’s Professional Standards Division ( PSD ) with internal investigations, policy review, maintenance of records, files, and other administrative/clerical duties as assigned. In addition to the PSD responsibilities, the Assistant will support the Training/Recruiting Unit (T/R) with similar administrative tasks.
Essential Job Functions

• Responsible for the majority of the data entry for the Training & Recruiting Unit.
• Enters training and personnel records into TCLEDDS (Texas Commission on Law Enforcement Data Distribution System) in accordance with state licensing requirements.
• Maintains and manages confidential records and files for Professional Standard’s Division and the Training & Recruiting Unit;
• Performs routine administrative tasks utilizing the department’s Records Management System; oversees records storage/destruction as required.
• Transcribes confidential investigative reports and interviews as required.
• Prepares an Annual and Semi-Annual PSD Reports for publication.
• Ensures completeness of files and accuracy of official documents. All records must be promptly entered due the time-sensitive nature of many documents.
• Composes, types, and edits a variety of other correspondence, reports, statistical data, and other materials requiring judgment as to content, accuracy, and completeness.
• Answers in-coming calls and provides requested information and/or routing persons to appropriate parties.
• Communicates with customers, personnel from other departments, and the public to give or obtain information related to the services performed by PSD and the Training/Recruiting Unit.
• Performs related duties as required.
• Responds regularly and promptly to work.

Minimum Qualifications

• High School Diploma or GED plus some additional training and/or course work in business, public or office administration, formal education beyond high school desirable.
• At least two (2) years of experience performing administrative, clerical, accounting, call center, or similar office support responsibilities.

Equivalent combinations of education, experience, certification, and training may be considered.

Licenses, Certifications & Special Requirements

• Must possess a Texas Class C driver’s license with a good driving record as measured by the City’s evaluation system.
• Must not have any criminal conviction above the grade of a Class B misdemeanor or any Class B misdemeanor within the past 10 years.
  Must clear the selection process which includes completion of a Personal History Statement ( PHS ) Form and passing an interview, background investigation, polygraph, and a drug/alcohol screening.

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• City of Bryan

• 979-209-5060

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