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Job Description
Executive Asst to the President
41058BR
41058BR
Position Description
Performs administrative and coordinator work in the office of the President to ensure the smooth operation and functioning of the office. Responsibilities involve the application of constructive measures and appropriate solutions to complex procedural and administrative matters.
The ideal candidate demonstrates exceptional organizational and time-management skills with strong attention to detail, discretion, and professionalism, along with strong verbal and written communication skills.
Major/Essential Functions- Manage calendars for the President and Executive Chief of Staff, coordinate meetings, and ensure timely follow-up on calendar requests from internal and external stakeholders.
- Keep the President's daily schedule on track, greet meeting attendees, initiate virtual meetings, and provide the President with agendas and other relevant documents.
- Collaborate with other members of the Office of the President operations team to ensure efficient daily operations of the President's office, including answering phones, staffing the front office, and distributing correspondence.
- Collaborate with other members of the Office of the President team to coordinate travel for the President and Executive Chief of Staff and process reimbursements for expenses in compliance with the Office of the President.
- Assist in the planning and execution of the Office of the President and university projects and events.
- Provide support in drafting and editing key documents and presentations as needed.
- Assist in preparing materials for Board of Regents meetings and assist with the coordination of logistics for related activities.
- Proactively identify and ensure timely communication about emerging or unexpected challenges in order to minimize disruption to the Office of the President's operations.
- Handle sensitive information with the highest level of confidentiality and professionalism.
Required Qualifications
Bachelor's degree plus eight years highly skilled related experience in an executive or upper level administrative office. Additional education may substitute for experience on a year for year basis.
To apply, please visit: https://sjobs.brassring.com/TGnewUI/Search/home/HomeWithPreLoad?partnerid=25898&siteid=5283&PageType=JobDetails&jobid=890381
All qualified applicants will be considered for employment without regard to sex, race, color, national origin, religion, age, disability, protected veteran status, or genetic information.
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. You can locate this report through our website at: https://www.ttuhsc.edu/emergency/clery-report.aspx.
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ABOUT THE COMPANY
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Texas Tech University Health Sciences Center
Show moreAbout Us
Nationally recognized for innovative programs, academic achievement, cutting-edge research and exceptional patient care, Texas Tech University Health Sciences Center aims to promote a greater health environment for West Texas and beyond. While our flagship campus resides proudly in Lubbock, Texas, TTUHSC operates five schools with campuses in Abilene, Amarillo, Dallas/Fort Worth, Lubbock and the Permian Basin (Midland & Odessa).
Like Texas itself, we are an independent and proud institution that is part of a larger union, the Texas Tech University System. As a university separate from Texas Tech University, we have been entrusted with a singular charge: to teach the next generation of doctors, nurses, pharmacists, researchers and health care professionals while simultaneously providing the people of West Texas with world-class patient care. We are both an institution of higher learning and a place where real people come for life-saving medical care.
Our Mission
As a comprehensive health sciences center, our mission is to enrich the lives of others by educating students to become collaborative health care professionals, providing excellent patient care, and advancing knowledge through innovative research.
Our Values & Culture
Through our values-based culture, TTUHSC is committed to cultivating an exceptional workplace community with a positive culture that puts people first. Our five values guide our actions and principles: Beyond Service, Kindhearted, Integrity, One Team, and Visionary.
Compensation & Benefits
We are proud to offer many exceptional employee benefits, including a generous compensation package with comprehensive benefits, medical and dental insurance, paid time off and substantial automatic retirement contributions. Additionally, we invest in employee success by providing many resources designed to support your personal and professional growth, including:
- Comprehensive Health Plans and Other Core Insurance
- State Retirement Programs and Pension Options
- Retiree Insurance for Lifetime Medical Benefits
- Continuing Education & Lifelong Learning Programs
- Tuition scholarships for employees and their dependents
- Leadership and Professional Development Programs
- Mental and Physical Wellness Programs
- Employee Recognition Programs and Longevity Pay
We are excited for you to consider joining our team at the Texas Tech University Health Sciences Center. Consistently ranked as a "Great College to Work For" by the Chronicle of Higher Education, TTUHSC provides so much more than just a job!
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