Administrative Aide (Park and Recreation Aide 5)
- Salary: From $20.45 to $20.45 Hourly USD Hourly
- Salary Top:20.4520
- Full Time
- Clerical and Administrative Support
- Parks and Recreation
-
Job Description
Duties Description
The Parks and Recreation Aide 5 will be primarily focused on performing administrative tasks within the Mid-State District at the direction of either the District Manager or Assistant District Managers. Relevant job duties for the position include but are not limited to the following.
Job Duties:
Duties will include but not be limited to:
• Answer general travel questions.
• Assist District Manager, Assistant District Managers and District staff with pre-travel and post-travel paperwork, including reserving hotel rooms and fleet vehicles as needed, and submitting travel reimbursement in SFS.
• Scheduling meetings and interviews, and generally maintaining the calendars for District and Assistant District Managers.
• Manage and track District administrative budget.
• Distributing meeting agendas and recording and distributing meeting minutes for District meetings.
• Maintain working knowledge of meeting room equipment and its use, answer questions and assist users with issues, when appropriate.
• Miscellaneous administrative office tasks, such as shared equipment issues, i.e. printers, copiers, etc.; purchase and storing of supplies; purchase of business cards; scanning, archiving, organizing of files both hardcopy and electronic; and maintaining an organized office environment.
• Reconcile purchasing cards for District staff.
• Manage SharePoint site and folder access.
• Work with local admin team to schedule bid openings, consultant debriefings, consultant interviews, etc. as necessary.
• Monitor and triage shared mailboxes and physical mail.
Minimum Qualifications
There are no minimum qualifications per Civil Service.
Additional Comments
Preferred Qualifications:
· Relevant experience in an office setting, preferably in an administrative role.
· Excellent organizational skills, ability to prioritize, and comfortable working independently.
· Proficient computer skills including with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Sharepoint, Microsoft 365 etc.)
· Strong attention to detail.
· Strong communication and interpersonal skills.
This position has the option to join the NYS Employee’s Retirement System and is eligible for health insurance, dental and vision coverage. There is opportunity for paid time off in the form of vacation, sick, personal and holiday leave after time & service requirements has been met.
• Telecommuting available (up to 50%) upon approval by supervisor.
• Position will tentatively begin in June 2025
Some positions may require additional credentials or a background check to verify your identity.
Closing Date/Time: 05/09/25 -
ABOUT THE COMPANY
-
-
New York State Parks, Recreation & Historic Preservation
Show moreThe mission of Parks, Recreation, and Historic Preservation is to provide safe and enjoyable recreational and interpretive opportunities for all New York State residents and visitors and to be responsible stewards of our valuable natural, historic and cultural resources.
From the shores of Long Island to the mighty Niagara Falls, New York's 180 state parks offer countless opportunities to explore your natural environment, escape from the grind of the everyday and experience exciting new adventures. Beaches, boat launches, hiking trails, campsites, and golf courses all await you!
New York's state parks... With all there is to see and do, how will you spend your time?
NEW YORK STATE IS KNOCKING IT OUT OF THE PARKS!
Come work with us, and...
- Be a part of the premier park system in the United States - with more than 250 state parks, historic sites, golf courses, swimming pools, beaches, campgrounds, marinas, trails, and museums and nature centers.
- Work in some of the most beautiful, scenic, and historic places New York State has to offer.
- Make a tangible impact on your community. Parks are for everyone, and all are welcome here: People of every age, ability, color, or creed belong here – without exceptions – yourself included! People of every kind come visit us in order to have experiences – and at OPRHP, we get to be part of these special times in truly meaningful ways. See how you can make a difference as a part of Team OPRHP!
State parks and historic sites are staffed by a core of permanent employees who work year-round to maintain these precious resources. During the peak of our operating season (May through September) the permanent staff is supplemented by several thousand seasonal employees who work to ensure that our patrons have a positive and safe experience when visiting our sites.
-