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Job Description
Requirements
MOS Code: A25A (Navy), 3D011 (Air Force), 75D (Army), 0411 (Marine Corps)
Education and Experience: High School Diploma or General Education Development (GED) , or higher and two (2) years of office support experience and scanning experience.
General Purpose
Under general supervision, provide customers with document reproduction and scanning services and perform a limited variety of routine general office functions.
Typical Duties
Operate and maintain document reproduction equipment and high-tech/volume copiers and scanners. Involves: Operation of photocopy machine and scanning equipment. Make copies, sort, collate and staple documents. Make size and density adjustments as needed on copies and scanned documents. Review scanned documents for quality control, readability, and legibility.
Scan engineering documents such as but not limited to subdivision plats, subdivision construction drawings, and City owned infrastructure and facility improvements. Archive scanned documents such as but not limited to subdivision plats, subdivision construction drawings, and City owned infrastructure and facility improvements on record retention software. Catalog and create library of scanned documents. Type project information related to type, scope, retention period, project number, creation date. Associate project information to scanned documents.
Read, review, and prioritize work orders, provide customers with estimates, prepare and process work orders. Involves: Document reproduction scheduling and identification of completion date, and cost analysis. Enter final accounting data into computer system, process invoices for payment, maintain filing system and keep records and reports, data entry of invoices and updating of filing system daily. Order, receive and inspect supplies. Maintain records and prepare reports.
Perform specified clerical and other support tasks. Involves: Review and enter data, update logs and databases. Maintain existing alphabetical, numerical or chronological files. Prepare and edit simple documents and prepare correspondence for review and approval. Sort and file documents. Proofread documents as directed.
Greet and assist City employees, officials and the public as required. Involves: Respond to visitors in a courteous manner, answer phone, and take messages, forward inquiries to the appropriate party exercising proper telephone etiquette.
General Information
For a complete job specification, click here.
Note: Applicants are encouraged to apply immediately. This position will close when a preset number of qualified applications have been received.
Note: This is new advertisement for Document Scanning Specialist. You must apply if you are still interested in this position.
Note: This is an unclassified contract position.
A résumé and/or other documents will not be accepted in lieu of a completed application. Comments such as “See résumé” are not acceptable and will result in the application being considered incomplete.
To qualify for this position, required education, experience, knowledge and skills must be clearly stated on your application’s employment history. We do not use any information on your resume to review if you meet the minimum qualifications for this position.
Failure to fully detail all experience and job duties in the application, or copying/pasting directly from the job specification, or responses referring to your résumé will eliminate you from consideration for the position.
Determined by agreement
Closing Date/Time: 4/29/2025 11:59 AM Mountain -
ABOUT THE COMPANY
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City of El Paso
Show moreTHE CITY OF EL PASO HAS IMPLEMENTED PROGRAMS TO INVEST IN ITS WORKFORCE, INCLUDING:
- Competitive wages
- Pension Plans
- Medical, Dental and Vision Coverage
- Health Savings Account
- Paid Time Off and Paid Parental Leave
- Quality Training and Tuition Assistance Programs
Mission:
Deliver exceptional services to support a high quality of life and place for our community.
Vision:
Develop a vibrant regional economy, safe and beautiful neighborhoods and exceptional recreational, cultural and educational opportunities powered by a high performing government.
Values:
Integrity, Respect, Excellence, Accountability, People
THE COMMUNITY
Located at the westernmost edge of Texas along the Rio Grande River, El Paso has long been recognized as one of the nation’s safest cities with a population of over 800,000. This thriving community is aptly referred to as the “Sun City” – a moniker derived from the 300+ days of sunshine experienced annually.
El Paso, the largest Texas City on the U.S./Mexico border and the sixth largest city in Texas, is a dynamic and vibrant community whose location on the border provides the City with a culturally diverse population and a rich heritage that embraces the past while building for the future.El Paso is filled with many attractions that residents and visitors enjoy alike. For sports enthusiasts, the City is home to The El Paso Chihuahuas, the Minor League baseball team and Triple-A affiliate of the San Diego Padres. El Paso is also home to Sun Bowl Stadium at UTEP where many events occur, including Division I college football games and other events, including the nationally televised Sun Bowl game held each year. UTEP is also the home of the legendary Don Haskins Center where Division I college basketball games are played. Residents and visitors may also take in an El Paso Locomotive FC soccer game or an El Paso Rhinos hockey game. Located in El Paso are amusement parks, water parks, state parks, museums, the El Paso Zoo and Botanical Gardens, and the El Paso Symphony Orchestra. At the heart of the City is the Franklin Mountains State Park, the largest urban state park in Texas.
Fort Bliss is the largest installation in the United States Army Forces Command and the second largest military installation in the Army overall with the largest being the adjacent White Sands Missile Range. Fort Bliss is an anchor of the local economy and its economic stability, as it is the single largest employer in the area supporting over 167,000 people with an annual economic contribution of over $25 billion. The City of El Paso strives to be the #1 City in America for Veterans to live. The City of El Paso has been recognized by the Texas Veterans Commission for its high Veteran Employment rate. The City government currently employs approximately 14% of veterans and has a Military and Veterans Affairs department.
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