Occupational Health and Safety Specialist

Job Summary:

The Occupational Health and Safety Specialist supports the university’s environmental health and safety objectives by conducting ergonomic evaluations, coordinating medical surveillance, performing industrial hygiene assessments, handling injury reporting and root cause analysis, and facilitating safety training. Operating with independence and sound judgment, the Occupational Health and Safety Specialist ensures compliance with applicable regulations and policies while fostering a safe and healthy work environment for the campus community.

Duties and responsibilities

Ergonomic Evaluations

• Assist the Director in administering and coordinating the campus ergonomic program by applying program knowledge to implement initiatives that promote employee well-being and prevent musculoskeletal injuries.
• Using department system applications, assigns ergonomic pre-assessments to campus employees and monitors for completion. Analyzes completed assessment risk scores to determine actionable next steps and performs follow-up assessments with employees in-person, as required. Interprets data to make recommendations and exercises sound judgment to identify areas of potential injury reduction strategies and presents findings to the Campus-Wide Health and Safety Committee.
• Track and monitor the centralized procurement and inventory of ergonomic equipment through the Environmental Health and Safety (EH&S) department, ensuring proper allocation, timely deployment, and enhanced control over purchases. Monitor and resolve open action items related to ergonomic recommendations, ensuring prompt follow-through and closure.
• Document and maintain accurate records for ergonomic evaluations and equipment distribution.
• Maintains a strong working knowledge of ergonomic requirements and interprets the impact of workstation alignment to reduce risk factors that may contribute to work-related injuries.

Medical Surveillance

• Assist the Director in administering and monitoring the medical surveillance program by planning, coordinating, and organizing numerous and diverse demands. Responsibilities include, but are not limited to, scheduling of medical services such as physical exams, vaccinations, and other necessary evaluations for employees.
• Uses thorough working knowledge of regulatory requirements to identify and communicate medical surveillance requirements to covered employees and make interpretations of results to track regulatory compliance and identify potential deficiencies. Serves in an accountability role for ensuring that medical surveillance is completed within the allotted time-frame from a regulatory perspective.
• Collaborate with departmental leadership to develop and implement new medical surveillance programs by applying ingenuity and strategic planning to achieve programmatic goals as the scope of the university’s needs expand.
• Track employee attendance and compliance in the medical surveillance program by maintaining accurate records that ensure compliance with regulatory and university policy requirements, while supporting auditing and reporting purposes and maintaining confidentiality and accessibility as appropriate.

Industrial Hygiene

• Apply working knowledge of program policies and procedure to serve as the university’s subject matter expert for occupational health and safety programs related to employee exposures.
• Respond to campus health and safety concerns related to occupational exposures by conducting hazard assessments, analyzing potential risks, and providing technical expertise on exposure monitoring to ensure a safe and compliant work environment.
• Implement industrial hygiene measures to evaluate, control, and mitigate potential occupational hazards such as chemical, physical, and biological exposures.
• Prepare detailed reports and provide recommendations based on findings from health and safety investigations to inform decision-making.

Injury Reporting and Root Cause Analysis

• Spearhead the injury reduction framework by analyzing employee injuries and illnesses to identify trends and opportunities for improvement.
• Ensure supervisory investigation reports are completed for all incidents by reviewing for quality, thoroughness, and compliance to meet standards.
• Host bi-weekly calls with affected supervisors to review lessons learned, share best practices, and support injury reduction efforts.
• Conduct formal root cause analyses for significant incidents by meeting with supervisors and employees to identify contributing factors and establish corrective actions that prevent recurrence and improve workplace safety.
• Prepare and present summary reports on injury metrics, trends, and program effectiveness to the Director and other campus stakeholders. Demonstrates skill in research, development, and evaluation of policies including the collection and interpretation of injury data to create and recommend conclusions that may support injury reduction strategies.

Training Development and Implementation

• Under the general direction of the Director, the Occupational Health and Safety Specialist will create, implement, and facilitate safety training programs in alignment with the core areas of responsibility in which they serve as a subject matter expert. The Specialist must be able to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved and where general recommendations may be needed to develop core program areas.
• Conduct regular training sessions for employees, supervisors, and campus stakeholders to enhance awareness and compliance with health and safety policies.
• Evaluate the effectiveness of training programs through feedback, assessments, and data analysis, updating materials as needed.
• Collaborate with other departments to ensure training meets campus-wide needs and supports the university’s health and safety objectives.

Miscellaneous

• Performs other classification related duties as assigned

• Provides general lead direction to student assistants and department interns.

Minimum Qualifications:

• Bachelors’ degree and/or the equivalent training
• Administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs PLUS two years of related experience.

Required Qualifications:

• Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations.
• Thorough knowledge of policies, procedures, and outside regulations pertaining to the
• Applicable program and/or administrative specialty.
• Working knowledge of operational and fiscal analysis and techniques.
• Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved.
• Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations.
• Expertise in investigating and analyzing problems with a broad administrative impact and implications. Ability to anticipate problems and address them proactively.
• Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form.
• Ability to train others on new skills and procedures and provide lead work direction.

Preferred Qualifications:

• Certification or eligibility for certification (e.g., Certified Safety Professional, Associate Safety Professional, Certified Industrial Hygienist)
• Experience within the California State University (CSU) system.

Special Conditions:

• Ability to wear a respirator for hazardous materials handling and emergency response situations.
• Ability to complete the 40-hour HAZWOPER certification within the first year and maintain it annually thereafter.
• Must maintain a valid California driver’s license.

License and Certifications

• Valid CA Driver's License

Anticipation Salary Range: $4,598.00 per month

Classification Salary Range: $4,598 - 8,318 per month

The salary offered will take into account internal equity and experience among other factors.

The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here .

Position Information:

Full-time Exempt Probationary

Work Schedule: Monday - Friday 8:00 AM - 5:00 PM

Application Deadline: May 6,, 2025

As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

California State University, San Bernardino in not a sponsoring agency for staff or management positions (i.e. H1-B Visas).

Conditions of Employment

Background Check

Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

Drivers License Check

Possession of a valid Driver's License and Car Insurance is required. Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record.

Mandated Reporter

The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Campus Security Authority

This position is designated as a Campus Security Authority (CSA) position under the federal Jeanne Cleary Disclosure of Campus Security Policy and Campus Crime Statistics Act. CSAs are responsible for reporting allegations of Clery Act Crimes reported to them or that they witness. CSA training is required.

I-9

CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents .

Statement of Commitment to Diversity

In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination.

California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion

Closing Statement:

Reasonable Accommodation

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at benefits@csusb.edu.

Smoking

CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ .

Clery Act

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act

Advertised: Apr 22 2025 Pacific Daylight Time
Applications close: May 06 2025 Pacific Daylight Time

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• California State University, San Bernardino (CSUSB)

• (909) 537-4388

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