Executive/Confidential Assistant

Summary

About This Job

The Office of the State Public Defender has a vacancy. This job is Unclassified. This position is responsible for serving as the confidential executive assistant to the Louisiana State Public Defender, providing/performing advanced level administrative and programmatic support with delegated authority in assigned areas. The Office of the State Public Defender (OSPD) regulates the delivery of legal services for indigent persons accused of crimes through dedicated, well-trained, and talented public defenders and support staff in all 64 parishes. AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:

• Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
• Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
• Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
• Making Accurate Judgments: The ability to assess options, weigh risks, and make sound decisions using available information and logical reasoning.

Minimum Qualifications

Five years of experience in administrative services; OR

A bachelor's degree plus three years of experience in administrative services; OR

An advanced degree plus two years of experience in administrative services.

Job Duties and Other Information

Job Duties:

• Provide executive support;
• Serve as liaison between other state agencies/departments including but not limited to the Division of Administration, Office of Financial Support and Services, Office of State Buildings, Office of Risk Management;
• Interpret agency policies and procedures for staff;
• Serve as Safety Program Administrator and may serve as back up for backup back up support on other internal programs and/or special projects;
• Oversee and archive the District Defender Selection Process;
• Organize, prepare materials and attend meetings; transcribe, disseminate and archive meeting Minutes;
• Compile the State Public Defender's annual budget;
• Oversee and document mandatory training and other compliance issues;
• Maintain membership and appointment terms of and by the SPD
• May supervise one or more personnel

Position-Specific Details:

Compensation: Compensation is salaried and shall be commensurate with experience.

Louisiana is a "State as a Model Employer" for People with Disabilities. How To Apply:

No Civil Service test score is required in order to be considered for this vacancy. To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the information section of the Current Job Opportunities page. A criminal history check may be conducted on all new hires as well as employees changing positions, including promotions, demotions, details, reassignments, and transfers. Also, prospective employees may be subject to pre-employment drug testing. New hires will be subject to employment eligibility verification via the federal government's E-Verify system. * Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete. Applicants qualifying based on college training or receipt of a baccalaureate degree will be required to submit an official college transcript to verify credentials claimed prior to appointment. Please make every effort to attach a copy of your transcript to your application. The transcripts can be added as an attachment to your online application. The selected candidate will be required to submit original documentation upon hire. Contact Information:

For further information about this posting, please contact: Erica R. Gay HR Specialist Division of Administration/Office of Human Resources email: erica.gay@la.gov

Job Description

About This Job

The Office of the State Public Defender has a vacancy. This job is Unclassified. This position is responsible for serving as the confidential executive assistant to the Louisiana State Public Defender, providing/performing advanced level administrative and programmatic support with delegated authority in assigned areas. The Office of the State Public Defender (OSPD) regulates the delivery of legal services for indigent persons accused of crimes through dedicated, well-trained, and talented public defenders and support staff in all 64 parishes. AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:

• Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
• Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
• Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
• Making Accurate Judgments: The ability to assess options, weigh risks, and make sound decisions using available information and logical reasoning.

Minimum Qualifications

Five years of experience in administrative services; OR

A bachelor's degree plus three years of experience in administrative services; OR

An advanced degree plus two years of experience in administrative services.

Job Duties and Other Information

Job Duties:

• Provide executive support;
• Serve as liaison between other state agencies/departments including but not limited to the Division of Administration, Office of Financial Support and Services, Office of State Buildings, Office of Risk Management;
• Interpret agency policies and procedures for staff;
• Serve as Safety Program Administrator and may serve as back up for backup back up support on other internal programs and/or special projects;
• Oversee and archive the District Defender Selection Process;
• Organize, prepare materials and attend meetings; transcribe, disseminate and archive meeting Minutes;
• Compile the State Public Defender's annual budget;
• Oversee and document mandatory training and other compliance issues;
• Maintain membership and appointment terms of and by the SPD
• May supervise one or more personnel

Position-Specific Details:

Compensation: Compensation is salaried and shall be commensurate with experience.

Louisiana is a "State as a Model Employer" for People with Disabilities. How To Apply:

No Civil Service test score is required in order to be considered for this vacancy. To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the information section of the Current Job Opportunities page. A criminal history check may be conducted on all new hires as well as employees changing positions, including promotions, demotions, details, reassignments, and transfers. Also, prospective employees may be subject to pre-employment drug testing. New hires will be subject to employment eligibility verification via the federal government's E-Verify system. * Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete. Applicants qualifying based on college training or receipt of a baccalaureate degree will be required to submit an official college transcript to verify credentials claimed prior to appointment. Please make every effort to attach a copy of your transcript to your application. The transcripts can be added as an attachment to your online application. The selected candidate will be required to submit original documentation upon hire. Contact Information:

For further information about this posting, please contact: Erica R. Gay HR Specialist Division of Administration/Office of Human Resources email: erica.gay@la.gov