Business Operations Coordinator - Finance

CITY EQUITY STATEMENT
The City of Westminster welcomes diverse candidates from the broadest base possible. Our goal is to find the best candidate for the job-someone who belongs, not just fits. We value life and professional experiences, recognizing equivalent combinations of knowledge skills and education.

Aligned with our city SPIRIT values, the successful candidate will have a passion and commitment to serving a diverse population of residents and must respect and uphold the principles of justice, equity, diversity, inclusion and belonging.

We encourage you to think broadly about your background and skill set for this role, even if you believe you have a less traditional background than described we invite you to apply.

POSITION PURPOSE / IMPORTANT APPLICATION INFORMATION

The Business Operations Coordinator works directly with the Accounting Manager on a variety of projects and initiatives. Strength in organizational development, strategic planning and leadership will be essential to the position. This is highly responsible administrative and professional work in planning, organizing and directing the operations of the Finance business systems such as the ERP and related systems. This position assists in the planning and organizing the operations of the Finance department, coordinates departmental projects and workplans while collaboratively defining a clear path to continually move the department forward. Position acts as a technical advisor to the Accounting Manager and other municipal officials on matters related to these programs and systems. Position is responsible for making policy recommendations related to these areas. Supervision is exercised over professional and technical staff that provide these services as needed. Work is performed with wide latitude for independent judgment and action within policy limits and is reviewed by the Accounting Manager through briefings, reports and achievements of desired results.

The full salary range for this position is stated above. The starting range of pay is dependent on qualifications and experience of each individual candidate. The City of Westminster has a Multilingual Stipend Program to encourage and reward benefited employees who are conversationally fluent in languages other than English. Benefited employees have the opportunity to test their language proficiency skills and qualify for a bi-weekly stipend that will vary based on the employee’s level of proficiency and usage.

ORGANIZATIONAL COMPETENCIES AND CULTURAL VALUES/GENERAL COMPETENCIES

The City's work culture encourages passionate, positive and enthusiastic employees who, along with our City Council and City Manager, are strong supporters of our mission: The City of Westminster provides high-quality core services and fosters resilience in order to promote a safe and thriving community. Westminster is a city of beautiful, safe, well-maintained neighborhoods and destinations with a vibrant, diverse economy, rich and resilient environment and a strong sense of community belonging. Our core values are embodied in our SPIRIT (Service - People - Integrity - Respect - Innovation - Teamwork).

This position supports the goals of the Finance Department, which provides quality financial services and expertise necessary to support a financially sustainable City Government.

Every employee is accountable to:

• Demonstrate a high level of customer service; encourage others to focus on the customer; foster an environment where customer service is a priority
• Communicate with customers to ensure that, where possible, they are satisfied, and that their needs are being addressed; solicit and evaluate customer feedback
• Act as an ambassador by understanding and fostering the organization's mission and vision
• Exhibit pride in self, the department, the city, and the community; conduct self in a professional manner
• Demonstrate integrity and build trust through credibility, reliability, commitment, loyalty, and ethical behavior
• Address difficult or contentious issues in a constructive manner
• Support/promote change; demonstrate flexibility, and take calculated risks when appropriate
• Participate in personal growth opportunities, and attend trainings designed to enhance capacity to bring new skills and ideas to the job and the organization
• Work to continuously improve the efficiency and effectiveness of the service or product being delivered
• Demonstrate support for team efforts by accepting new roles and responsibilities, and helping others achieve objectives
• Value diversity; demonstrate an awareness of differences; demonstrate sensitivity, and adapt behaviors and communication to accommodate these differences

GENERAL COMPETENCIES
Citywide - Every employee in this position is accountable to:

• Establish effective interpersonal relationships through honest, open communication and follow-through on commitments
• Recognize personal strengths and weaknesses, and target areas for personal self-development
• Demonstrate initiative in performing job tasks
• Exhibit problem-solving skills leading to sound judgment and quality decisions
• Achieve goals, and handle assigned workload and new assignments effectively; demonstrate an ability to work independently
• Communicate effectively with individuals and groups using clear and concise verbal and written communications
• Demonstrate accountability for work, and take ownership in job performance
• Demonstrate concern for the accuracy and quality of work; take steps to correct mistakes and improve the overall product

Job Specific - Every employee in this position must be able to:

• Maintain a strong organizational and team orientation and perspective
• Demonstrate strong leadership and management skills
• Recognize opportunities for organizational improvement
• Motivate and challenge others in the midst of change initiatives
• Research and analyze a wide variety of complex financial systems and related internal controls
• Oversee the design and implementation of systems, models, and procedures that are efficient, accurate and reliable
• Understand complex accounting principles and procedures and research and draw conclusions from data in accounting ledgers
• Work collaboratively with department divisions to develop achievable workplans that focus on efficiency
• Establish and maintain effective working relationships with other employees, city officials, and the public
• Express ideas concisely and clearly, orally and in writing to technical and non-technical audiences
• Provide clear and concise communication to the department employee regarding the operations of the department
• Transform conceptual assignments into finished products that meet desired objectives
• Meet deadlines while effectively handling multiple tasks
• Work independently
• Act in a professional manner at all times and maintain proper confidentiality as required

Leadership - Every employee in this position is accountable to:

• Foster a participatory organizational climate that is open, positive, reinforcing, and supportive
• Encourage employees to be accountable for their work and take ownership in what they do
• Demonstrate leadership and courage by making or supporting decisions that reflect the organizational mission and goals even when the decision may be unpopular to some
• Demonstrate collaboration and conflict resolution skills with other departments and employees
  
  

JOB SPECIFIC FUNCTIONS

Essential Job Functions, Duties, Responsibilities, and Tasks
Divisional and Departmental Leadership

• Plans, organizes, and coordinates efforts of professional, technical and clerical staff at the direction of the Accounting Manager, including but not limited to Financial systems and related internal controls
• Ensures adherence to established guidelines, policies, procedures and standards
• Keeps the Accounting Manager informed about the status of active issues that may arise regarding conflict and other pertinent issues
• Makes recommendations to the Accounting Manager regarding selection, hiring, training, evaluating, and disciplining assigned employees
• Develops, recommends, evaluates and implements various departmental or City-wide policies, procedures, programs and services
• Leads section and participates in departmental management team functions
• Provides guidance regarding the direction and priorities of the department as a whole
• Evaluates information technology uses and needs to determine effectiveness and efficiencies
• Oversight of coordination and collaboration of entity wide projects with financial implications

Coordinates the preparation of the annual Department budgetAdministers and analyzes the financial impact of a variety of agreements, while ensuring compliance with contractual provisionsRepresents the Finance Department and gives presentations in City Council meetings, Board meetings and other public meetingsServes as the Finance Department liaison on a variety of interdepartmental committeesRepresents the City at professional and public organizations such as the Colorado Government Finance Officers Association and the Government Finance Officers AssociationInterprets and administers the Westminster Municipal Code and complex State statutesMaintains regular and punctual attendance Other Duties and Responsibilities
Incumbent is accountable for all duties of this job, and other projects and responsibilities may be added at the City’s discretion.

POSITION REQUIREMENTS/WORKING CONDITIONS/PRE-EMPLOYMENT REQUIREMENTS

Education, Experience, Skills, Formal Training, Licenses, and Certifications
Required :

• Bachelor’s Degree in Accounting, Finance or closely related field

Preferred :

• Administrative or management experience in a local government or state government accounting
• Experience with Oracle Enterprise One (Formerly JD Edwards One World) accounting software

Any equivalent combination of education, training, and experience, which would provide the required knowledge and skills, may be considered.
Physical Requirements
Work is sedentary in nature and requires sufficient physical stamina and strength for:

• Constant sitting to perform daily tasks; occasional walking through a multilevel facility to retrieve information; frequent standing, sometimes for extended periods
• Frequent squatting, reaching above shoulder, and twisting to file documents and lift supplies and material; occasional bending, kneeling, climbing, balancing, and reaching below shoulder to store documents, material, and supplies
• Constant light grasp, fine manipulation, and handling to perform daily duties; occasional firm grasp to safely use equipment
• Frequent lifting, carrying, and pushing and/or pulling of up to ten (10) pounds to move material and supplies; occasional lifting, pushing and/or pulling of up to 25 pounds with dollies and carts

WORKING CONDITIONS
Work is constantly performed indoors. This is primarily sedentary office work. Must demonstrate the ability to meet the physical demands of the job, including the ability to retrieve information from various locations in the office when needed. Frequent exposure to distractions and interruptions created in a multipurpose work environment. Will experience pressure to meet deadlines. Will be required to perform duties with minimal clerical support. Will be required to attend occasional evening or weekend meetings. Flexible work hours may be available. Exposure to periods of high activity and stress under demanding conditions. The position requires a great deal of communication with City employees, the public, and outside agencies.
Required Materials and Equipment
Operates personal computers, keyboards, printers, telephones, fax machines, ten-key adding machines, and other standard office equipment. Must be able to utilize electronic connections to off-site locations.

PRE-EMPLOYMENT REQUIREMENTS

• Background checks will include employment references and criminal history, and when applicable, credit check, driver license record, and education verification
• Drug screen
• Must be legally entitled to work in the United States

The City of Westminster, Colorado, is a drug free workplace and an Equal Opportunity Employer that values diversity and aims to have its workforce reflect the community.

The City of Westminster offers a comprehensive benefit package including:

• Health and Dental
• Flexible Spending
• Pension/Retirement Plans
• Term Life Insurance
• Long-term Disability
• Survivor Benefits
• Wellness Program
• Leave program that provides for vacation, holidays, sick leave, major illness, on the job injury, and administrative reasons
• Career Development Program
• Tuition Reimbursement Program

For a more detailed overview of our Exempt and Administrative Officer benefit package:
Benefit Package

The City of Westminster does not participate in the Social Security system. In lieu of Social Security contributions, the city contributes to a 401(a) defined contribution plan on your behalf.

401(a) Contribution Rates:
Employee Mandatory Contribution: 11.5% of your base pay. Contributions are pre-tax and fully vested.
Employer Contribution: 12% of your base pay.

Employer Contribution Vesting Schedule

• Less than 3 years - 0%
• 3 to 4 years - 60%
• 4 to 5 years - 80%
• Over 5 years - 100%
• For employees age 55 and older, the employer contributions are 100% vested

The City of Westminster provides employees with innovative and practical ways to improve their commute through two key features, EcoPass and Commute Benefits powered by Commutrics. EcoPass provides unlimited trips on RTD's core transit services and Commute Rewards allows you to record your trips and get rewards based on your commute mode.

Closing Date/Time: 6/15/2026 8:30 AM Mountain

• 

• City of Westminster, Colorado

• 303-658-2150

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