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Job Description
Program Coordinator- Surgical Oncology
Lubbock
44601BR
Position Description
Supports the program director by performing administrative duties related to planning, directing and coordinating both the academic and operational activities of the program.
Major/Essential Functions- Track and remind fellows to log procedures
- Review clinical and educational work hours
- Submit fellow work/vacation hours to GME (Graduate Medical Education)
- Process fellow time off requests (e.g., vacation, personal time, leaves of absence); this may include obtaining approval, notifying the appropriate faculty/staff, and adding to calendars and/or other applicable platforms
- Attend Monthly Program Coordinator Meetings
- Process fellowship verification requests
- Assist Fellows who are attending conferences (approval, funding, registration)
- Scheduling and Reserving space for meetings/ events
- Prepare GME annual report
- Recruitment- Plan, organize interviews, evaluations, documents, and final rank lists
- Supports Program Director and key faculty by performing administrative duties related to planning, directing and coordinating both the academic and operational activities of the program
- Respond to all faculty email requests received via the pool or direct email.
- Schedule meetings, reminders, and prepare meeting documents.
- Enter faculty CV content, produce reports and assist faculty with Annual Faculty Evaluations.
- Update and maintain faculty CVs.
- Track and log faculty CMEs.
- Distribute faculty mail twice weekly.
- Request faculty leave approval, post to the faculty calendar, and ensure it is posted to the
Departmental Faculty Leave calendar, and notify key people. - Arrange faculty department-related travel accommodations, post to faculty calendar, prepare documents, collect receipts, and process
reimbursement. - Complete faculty and departmental purchases, maintain receipts, and reconcile expenses
report in Chrome River weekly (registration, membership dues, books, food, and similar
expenses). - Collect, maintain, and update call schedules and forward to key people.
Required Qualifications
High school plus six years experience in related field. Additional education may substitute for experience on a year for year basis.
To apply, please visit: https://sjobs.brassring.com/TGnewUI/Search/home/HomeWithPreLoad?partnerid=25898&siteid=5283&PageType=JobDetails&jobid=912597
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information or status as a protected veteran.
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. You can locate this report through our website at: https://www.ttuhsc.edu/emergency/clery-report.aspx.
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ABOUT THE COMPANY
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Texas Tech University Health Sciences Center
Show moreAbout Us
Nationally recognized for innovative programs, academic achievement, cutting-edge research and exceptional patient care, Texas Tech University Health Sciences Center aims to promote a greater health environment for West Texas and beyond. While our flagship campus resides proudly in Lubbock, Texas, TTUHSC operates five schools with campuses in Abilene, Amarillo, Dallas/Fort Worth, Lubbock and the Permian Basin (Midland & Odessa).
Like Texas itself, we are an independent and proud institution that is part of a larger union, the Texas Tech University System. As a university separate from Texas Tech University, we have been entrusted with a singular charge: to teach the next generation of doctors, nurses, pharmacists, researchers and health care professionals while simultaneously providing the people of West Texas with world-class patient care. We are both an institution of higher learning and a place where real people come for life-saving medical care.
Our Mission
As a comprehensive health sciences center, our mission is to enrich the lives of others by educating students to become collaborative health care professionals, providing excellent patient care, and advancing knowledge through innovative research.
Our Values & Culture
Through our values-based culture, TTUHSC is committed to cultivating an exceptional workplace community with a positive culture that puts people first. Our five values guide our actions and principles: Beyond Service, Kindhearted, Integrity, One Team, and Visionary.
Compensation & Benefits
We are proud to offer many exceptional employee benefits, including a generous compensation package with comprehensive benefits, medical and dental insurance, paid time off and substantial automatic retirement contributions. Additionally, we invest in employee success by providing many resources designed to support your personal and professional growth, including:
- Comprehensive Health Plans and Other Core Insurance
- State Retirement Programs and Pension Options
- Retiree Insurance for Lifetime Medical Benefits
- Continuing Education & Lifelong Learning Programs
- Tuition scholarships for employees and their dependents
- Leadership and Professional Development Programs
- Mental and Physical Wellness Programs
- Employee Recognition Programs and Longevity Pay
We are excited for you to consider joining our team at the Texas Tech University Health Sciences Center. Consistently ranked as a "Great College to Work For" by the Chronicle of Higher Education, TTUHSC provides so much more than just a job!
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