Senior Administrative Assistant

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Parks & Recreation - Planning & Engineering Division
Location: 4600 E. 63rd St.
Pay: Starting at $20.48 per hour
Schedule: Monday-Friday, 8:00 a.m.-5:00 p.m.
Application Deadline: April 20, 2026


Responsibilities

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What you'll do

• Support contracts and payments by assisting internal and external partners, preparing requisitions and encumbrances, and tracking payments so vendors are paid accurately and on time.
• Coordinate meetings and communication by scheduling meetings, preparing agendas and minutes, and managing follow-up so teams stay aligned and informed.
• Serve as division timekeeper using the designated system to ensure employee time is recorded correctly and consistently.
• Maintain and improve administrative processes by documenting standard operating procedures, updating them regularly, and training others to ensure consistency and efficiency.
• Support staff and projects by assisting with onboarding, preparing workspaces, scheduling annual reviews, and helping project teams move work forward.
• Oversee office operations by managing records, maintaining supplies, monitoring office systems, and supervising junior administrative staff when applicable.

What success looks like

• Purchase orders, payments, and timekeeping are completed accurately with minimal corrections.
• Meetings are well organized, documented, and result in clear next steps.
• Administrative processes are clearly documented, easy to follow, and consistently used.
• New employees feel prepared, supported, and productive early in their employment.
• Project managers and division staff rely on you as a dependable point of contact who helps work move forward.

What you get

• Job stability supporting essential public services.
• Skill development in contracts, finance, records management, and project support.
• Opportunities to build long-term administrative and operational experience within a public service environment.
• Collaborative workplace where organization and reliability are valued.

Why this role matters
The Planning & Engineering Division delivers projects that support parks, facilities, and public spaces. This role provides the administrative foundation that allows project managers and technical staff to focus on delivering quality work to the community. Your organization, follow-through, and attention to detail directly support successful outcomes.
What you'll bring

• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and follow established processes.
• Comfort using administrative, financial, timekeeping, and project management software.
• Clear written and verbal communication skills.
• Experience in an administrative or office support role is helpful, but skills, reliability, and willingness to learn are most important.

Qualifications

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REQUIRES

• Accredited Bachelor's degree OR an equivalent combination qualifying education and experience to include the development and/or operation of administrative systems, programs, policies and practices.

Other Information

Military veterans encouraged to apply

Why You'll Love Working with Us - Core Employee Benefits (Benefits offered to all permanent employees unless otherwise specified)

Comprehensive Health Coverage
Affordable medical, dental, and vision plans with multiple options and low employee contributions.

Generous Paid Time Off
Enjoy vacation, sick leave, and 13 paid holidays-with accruals that grow the longer you're with us.

Secure Retirement Planning
City-funded pension plan plus an optional 457 savings plan to help you build long-term financial security.

Support for Life's Big Moments
Paid parental and bereavement leave to help you navigate major life events with peace of mind.

Tuition Assistance
Get reimbursed for eligible education expenses-invest in your future while you work.

Income Protection
Short- and long-term disability coverage options to safeguard your earnings.

Life Insurance Provided
City-paid life insurance with the option to add more coverage for extra peace of mind.

Community Volunteer Leave
Take up to 8 hours annually to give back to causes you care about.

Want the Full Picture?
Click here for a complete benefits summary.

URGENT!!! CRITICAL RECRUITMENT INFORMATION

Applications and/or resumes are evaluated on the information received by the application deadline. Please ensure that your application or resume clearly demonstrates how you meet the minimum qualifications for the position for which you are applying, this includes providing all relevant educational dates and a detailed description of relevant work experience, including months/years of employment. Applications and/or resumes may not be considered if information is incomplete.

In order for a resume to be used in lieu of an application the resume must have been submitted online via the City's Applicant Tracking System.

Positions requiring a high school diploma/GED certificate must be obtained from a school/program accredited by the Department of Education and recognized by the U.S. Secretary of Education.

The minimum education requirement for positions that allow for experience equivalency for an accredited degree is a high school diploma. Unless otherwise specified, an accredited degree must be obtained from a college or university listed with the U.S. Department of Education and recognized by the U.S. Secretary of Education.
For positions with a salary grade of EX6 or higher that require an accredited degree, qualifying professional experience must be obtained AFTER the accredited degree is obtained.
Successful completion of a pre-employment criminal history/background check is required for all positions. Some positions require a post offer drug screen and/or physical.

If appointed, non-residents must obtain residency inside Kansas City, Missouri's city limits within nine months.

The City of KCMO is an equal opportunity employer that values diversity and inclusion in the workplace. The City is committed to providing a workplace environment for its employees and citizens free from discrimination based on race, color, sex (including pregnancy), national origin, religion, age, disability, marital status, genetic information, sexual orientation, or gender identity. For more information, please see our EEO Policy

The City of KCMO is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please call 816-513-1908 or send an e-mail to accommodations@kcmo.org .

If claiming military veterans' preference points, you must attach a copy of your DD-214 or a DD-256 (for reservists). To claim veterans' points you must have served 180 days of regular active duty service and be discharged or released under honorable conditions during peacetimes or 90 days of active duty service, one (1) day during "wartime" and a last discharge or release under honorable conditions. (DOD) 38 U.S. Code • 4211).

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• City of Kansas City

• 816-513-1903

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