Supervising Office Assistant

SUPERVISING OFFICE ASSISTANT

This recruitment will establish an employment list to fill current and any future vacancies within the Health & Human Services Agency (HHSA). The anticipated life of the employment list is six months. If interested in employment for this position for current or future vacancies, please submit an online application for consideration.

Current vacancy is with the HHSA located in Visalia. The anticipated life of the list is six months.

Position is responsible to supervise, organize, plan, direct and participate in varied clerical work in a County Department; to provide administrative assistance in assembling, compiling, and summarizing information for reports and projects, and to provide highly responsible staff assistance.

Work Schedule for this position: Monday -Friday, 8:00 am to 5:00 pm.

Typical Duties

DUTY SAMPLE

• Plan, organize, assign, coordinate and supervise the work of a group of clerical employees engaged in a wide variety of general clerical work.
• Perform difficult clerical tasks involving the preparation of statistical reports, composing memos and letters, and responding to requests regarding County rules and ordinances interpretations.
• Review and check the work of subordinates for accuracy and completeness.
• Coordinate activities of and maintain even workflow in a clerical unit.

For a full list of duties please click here .

Minimum Qualifications

Minimum qualifications are used as a guide for establishing the education, training, experience, special skills and/or license which are required and equivalent to the following.

Education:

• Equivalent to completion of the twelfth(12 th ) grade supplemented with specialized business, secretarial, word processing or supervisory courses.

Experience:

• Three years of complex and technical staff support experience including at least one year in a lead worker capacity. Work experience must demonstrate a high level of automation ability and independent decision making.

Knowledge of:

• Functions and procedures of a modern office environment.
• Theory, capabilities, limitations, and operations of office automation and related equipment.
• Record keeping methods.
• Office techniques sufficient to train subordinates.

Skill/Ability to:

• Work and communicate effectively with people of various education and socioeconomic backgrounds by respecting beliefs, interpersonal styles and behaviors of both clients and co-workers.
• Operate contemporary office equipment inclusive of computer, keyboard, and all applicable electronic equipment. Write and print clearly, uniformly and legibly.
• Proofread subordinates’ work for errors in typing, grammar and spelling.
• Use a personal computer and word processing software to complete complex reports, correspondence, spreadsheets, charts or graphic presentation materials.
• Understand organization, procedures and operating functions of the County Department to which assigned and communicate this information to staff and the general public.
• Communicate verbally with people of various educational, socioeconomic and emotional backgrounds in a patient, tactful and courteous manner.
• Write clearly, accurately and concisely to convey ideas in reports, letters and memoranda.
• Motivate, deal fairly with, and establish rapport with other employees.

To revies all required job requirements use the link above listed with the Duty Sample.

Bargaining Unit 7

The information listed is a general summary of benefits. These provisions do not constitute an expressed or implied contract and are subject to change.

Benefit Amount: An annual benefit amount is provided and may be applied towards health insurance premiums (medical, dental, vision and life). This benefit is pro-rated and paid on a pay period basis (24 pay periods).

Health Insurance: A choice of PPO and HMO medical plans which include PPO and HMO dental plans and include dental and vision coverage. Dependent coverage is available. Providers include Anthem Blue Cross, Kaiser Permanente, Delta Dental, and Vision Services Plan (VSP).

Retirement: The retirement plan is a defined benefit plan administered pursuant to the 1937 Act County Employees Retirement Act and integrated with Social Security. In addition to ordinary retirement benefits, the plan provides disability and death benefits. Retirement contributions are made by both the County and the employee. The County has reciprocity with the State of California, contracting PERS agencies, and all County 1937 Act Retirement Systems.

Paid Holiday Leave: 12 set days and 1 personal holiday.

Vacation Accrual:
2 weeks per year (0-3 years of service)
3 weeks per year (3-7 years of service)
4 weeks per year (7-11 years of service)
5 weeks per year (11+ years of service)
Limit of 300 hours.

FLSA exempt employees accrue an additional 5 days of vacation per year.

Sick Leave Accrual: 12 days per year with unlimited accumulation, 60 hours of which may be used toward family sick leave.

Career Incentive Pay
Employees who have completed five (5) or more Years of Service with Tulare County and meet the eligibility criteria described in Administrative Regulation - 52, earn additional pay according to the schedule below.

Years of Service

% Increase

Total

5

3%

3%

10

2%

5%

15

3%

8%

20

2%

10%

Group Term Life Insurance and AD&D: $10,000; Provided by Standard Insurance Company.

Disability Insurance: Employees are covered by State Disability Insurance. The premium is paid by the employee.

Deferred Compensation: A voluntary deferred compensation plan is available.

To view more detailed descriptions of Tulare County's benefits, please view the Benefits section of our Web site at https://tularecounty.ca.gov/hrd/benefits-wellness/health-plans-active-employees/

The Provisions Of This Bulletin Do Not Constitute An Expressed Or Implied Contract And Are Subject To Change.

Closing Date/Time: 4/10/2026 11:59 PM Pacific

• 

• Tulare County Health and Human Services

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