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  • Administrative Coordinator/Hospitality Management PDC (UEC)

    San Bernardino, California 92407 United States California State University, San Bernardino (CSUSB) Jul 25, 2025
    California State University, San Bernardino (CSUSB) Employer:

    California State University, San Bernardino (CSUSB)

    California State University, San Bernardino (CSUSB) is a preeminent center of intellectual and cultural activity in Inland Southern California. Opened in 1965 and set at the foothills of the beautiful San Bernardino Mountains, the university serves more than 20,000 students each year and graduates about 4,000 students annually.  CSUSB reflects the dynamic diversity of the region and has the most diverse student population of any university in the Inland Empire, and it has the second highest African American and Hispanic enrollments of all public universities in California. Seventy percent of those who graduate are the first in their families to do so. CSUSB is an Affirmative Action/Equal Opportunity Employer.  We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. We welcome all interested applicants to apply. 

    Apply Now View job Employer Profile

    Job Description

    About University Enterprises Corporation at CSUSB

    (This is not a state position)

    University Enterprises Corporation at CSUSB ("UEC") supports the university's educational mission by providing quality services that complement the instructional program. The University depends upon UEC to provide services that cannot be supported with state funds. We’re responsible for business enterprises on campus including, but not limited to, dining, bookstore, convenience store, and vending services. We also serve as the grantee for federal, state, and local funding for research and sponsored projects.

    Position Summary

    Temporary, Staff, Part Time, Non-Benefitted position through 6/30/2026 (Appointment may be renewed annually based upon availability of funds, availability of work and satisfactory job performance).

    Salary: $22.00-$23.00 per hour

    Location: Palm Desert Campus.

    Work Schedule

    19 hours per week. Typically, 9:00AM to 3:00PM Tuesday, Wednesday, and Thursday. Some nights and weekend work may be required.

    First Review Deadline

    This position will remain open until filled.

    Typical Activities

    Under minimal supervision of the Hospitality Management Program Manager, the Administrative Coordinator will work independently to:

    Administrative Functions:
    • Distributes mail, prepares department announcements, answers telephones, answers faculty and student questions, reviews forms before submitting to the director for signatures, types forms, letters, memorandums, and other administrative duties as assigned.
    • Interacts with faculty, staff, and community members to build campus relationships, expedite work projects, and serves as a contact and/or resource to outside parties, such as vendors, Administrative Support Coordinator governmental agencies, and/or administrative offices.
    • Maintains and manages department inventory of office supplies, marketing materials and event supplies
    • Enters travel requests and expense reports on the CSUSB Concur Travel System for domestic and international director and group travel advances, ensuring that required documentation is received in a timely manner.
      • Alternating Fall/Spring Trade Show in Chicago, Las Vegas or New York
      • Spring annual study abroad trip to Italy
    • Maintains Hospitality Advisory Board membership, prepares Advisory board agenda, meeting minutes and announcements
    • Initiates work orders and requests for departmental or building areas in need of repair such as change of locks and heating and air conditioning in order to maintain a proper work environment.
    • Uses software and online programs, including Zoom, OneDrive, Google Drive, Canva, Microsoft Office Suite programs, including: Teams, Office, PowerPoint and Excel; Adobe Suite programs, including: InDesign, Photoshop, and Acrobat.

    Budget Support
    • Uses PeopleSoft Financial program (CFS) to reconcile internal budget to ensure department stays within allocated budget.
    • Processes financial forms such as funds transfer, invoice requests, direct expenditures, purchase requisitions, special consultant, and independent contractor paperwork to ensure payment to appropriate deficit accounts, persons or vendors for items purchased. Initiates purchase order requisitions, direct expenditures and special-order forms and procurement for items such as equipment, supplies, software, services, membership, and subscriptions to maintain ongoing operations.
    • Reports monthly reconciliation of department procurement card to Procurement Services and follow the rules and regulations that govern their proper and appropriate use.

    Program Events
    • Plans and executes department events, including but not limited to: annual Fundraising Gala, monthly guest speakers and off-campus workshops/career development opportunities with hospitality industry organizations.
    • Reserves rooms using the campus Event Management System (EMS).
    • Arranges parking passes, provides maps and event information to guests, vendors and visitors.
    • Prepares event budget projections, monitors budget spending, processes reimbursements, and reconciles invoices, requisitions, and procurement card statements.
    • Creates promotional/marketing materials for monthly guest speaker events

    Marketing and Recruitment
    • Provides support to the program director in the retention, marketing and recruitment before and after the application season. Additionally, to promote the minor in hospitality management to existing students at both campuses.
    • Manages social media page, Coyote Connection and provides marketing materials to appropriate departments for distribution.
      • Create a social media campaign to align with current hospitality department functions, events and announcements.
      • Regularly post and maintain Coyote Connections page.
    • Provides additional support to Hospitality/Business Club Chair.
    • *Oversee/manage hospitality department website.
    • On-campus tabling events at San Bernardino and Palm Desert Campuses.
    • Coordinating on-campus High School and community college recruitment events.

    Student Assistants
    • Provide lead work direction and training to Student Assistant Employees.
    • Oversee the student assistant hiring process in the department.
    • Collect monthly student assistant payroll reports and submit to the Dean’s Office.
    • Prepare Student Assistant hire and termination paperwork.

    Local travel with the ability to meet directly at an off-campus site.

    Minimum Qualifications
    • Education:
      • Some college.
    • Experience:
      • Two years management experience minimum.
      • Office administration experience.
    • Other:
      • Familiarity with purchase orders, contracts, and CSUSB processes with regard to procurement.

    Preferred Qualifications
    • Understanding of the overall process of coordinating and organizing of fundraisers that include budgeting.


    EQUAL OPPORTUNITY EMPLOYER

    University Enterprises Corporation at CSUSB is committed to a diverse workforce and affirmative action, and is an equal opportunity employer. UEC maintains and promotes a policy of non-discrimination and non-harassment on the basis of race, sex, gender, color, age, religion, national origin, ancestry, marital status, sexual orientation, physical or mental disability, pregnancy, medical condition, genetic characteristics, status as a disabled veteran, or disabled veteran of the Vietnam era.

    To view the UEC Affirmative Action Program, please contact UEC Human Resources at (909) 537-7589 Monday through Friday between the hours of 8:00am and 5:00pm.

    As an equal opportunity employer, University Enterprises Corporation at CSUSB (UEC) is committed to a diverse workforce. If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access UEC's career website as a result of your disability. You may request reasonable accommodations by calling UEC's Human Resources Manager at 909-537-7589.

    EEO AA Policy Statement

    Employment of Individuals with Disabilities and Protected Veterans

    Supplemental Information

    UEC is an EOE - Minority/Female/Disability/Veterans. This position will remain open until filled. This has been designated as a sensitive position. The selected candidate must successfully pass a thorough background investigation to include a criminal history check prior to appointment.

    Advertised: Jul 24 2025 Pacific Daylight Time
    Applications close:
    Apply Now View job Employer Profile

    Please mention you found this employment opportunity on the CareersInGovernment.com job board.

LATEST JOBS

Finding the Best Government Tourism Jobs & Careers

Finding the Best Government Tourism Jobs & Careers

Tourism is a vibrant and dynamic industry offering many career opportunities. From travel writing to marketing executive roles, government tourism jobs provide unique ways to explore the world while promoting tourism. Whether you’re a creative professional, a skilled marketer, or an excellent communicator, there’s a role in tourism that might be a perfect fit. This guide explores the best government tourism jobs and the steps to finding and excelling in these careers.

 

Types of Tourism Careers

Travel Writer/Photographer

A travel writer or photographer career allows you to combine creativity and adventure. Travel writers research and write about tourism destinations, helping readers learn about specific places, attractions, and cultures. These professionals provide essential information, offering valuable insights into everything from hidden gems to famous tourist spots. They often collaborate with other websites and agencies to create compelling narratives about travel and tourism.

For those who focus on photography, the job involves capturing images that bring destinations to life. Travel photographers take high-quality pictures to accompany written articles or promotional materials. They use their expertise to produce visually engaging content that can inspire potential tourists to explore new places. As a travel photographer, you must respect individuals and sites by gaining consent before photographing them. Once the photos are captured, they undergo development and enhancement using technical skills, ensuring the visuals effectively engage viewers.

Delivering your work electronically is an essential part of the job. Knowledge of digital platforms is vital to efficiently share your content with editors, publishers, and the public. Whether you’re focusing on photography or writing, mastering these skills can open doors to exciting opportunities in government tourism careers.

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Tourism/Visitor Information Counsellor

Another popular tourism job is that of a tourism or visitor information counselor. These professionals act as the face of local or national tourism initiatives. They provide information about local attractions, events, weather, and travel logistics to visitors, responding to various requests and queries. This role requires a deep knowledge of the region or site and an ability to answer questions effectively, showcasing expertise in local tourism.

Tourism counselors often distribute promotional materials, such as brochures and maps, to visitors. They also play a crucial role in promoting tourism products and highlighting marketing opportunities. In this position, you’ll be responsible for encouraging both new and return visits, thus contributing to the positive public image of a destination.

By fostering strong relationships with visitors, tourism counselors help shape their overall experience, ensuring tourists leave with positive memories that may prompt them to return. It’s a rewarding role for those who enjoy interacting with people and promoting their region.

 

Tourism Management and Marketing

Executive Officer – Marketing

Tourism management roles offer a blend of strategy, creativity, and leadership. As an executive officer in marketing, your job is to develop and implement marketing strategies to maximize tourism growth. This requires both marketing expertise and an in-depth understanding of tourism expenditures.

Identifying new marketing opportunities is essential to success in this role. You’ll analyze data and trends, making informed recommendations on where to focus your efforts. In addition, you’ll prepare development strategies and communicate these plans to stakeholders. Providing information clearly and concisely ensures that your vision is understood and executed effectively.

Another critical aspect of the job is collaborating with other websites, industry associations, and government entities. Building strong partnerships and leveraging resources will help grow tourism in your region. As part of the role, you’ll also respond to customer inquiries and comments, ensuring excellent customer service and maintaining a positive public image for the tourism sector.

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Job Search and Application Process

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Job Search Strategies

Finding the right tourism job requires a well-thought-out job search strategy. Start by utilizing job boards and industry associations that specialize in tourism careers. These platforms offer access to a wide range of job listings and resources. Networking with professionals in the tourism industry can also provide valuable connections and insider information about job opportunities.

Tailoring your application materials is crucial. Highlight the skills and knowledge relevant to tourism jobs, and emphasize your expertise and passion for the industry. Preparing for interviews by practicing responses to common questions and scenarios will give you an edge in securing a position.

Staying up-to-date on industry trends and developments is another key factor in your job search. The tourism industry is constantly evolving, and having current knowledge will show prospective employers that you are committed to growth and staying relevant.

Application Procedures

Once you’ve found a job opening, it’s essential to follow application procedures carefully. Ensure all required materials are submitted and that your application is complete. Technical issues can arise, so it’s best to use a browser compatible with the application system to avoid glitches. Don’t hesitate to request assistance from the hiring organization to ensure your application is submitted successfully.

Tracking the status of your application using online resources or contacting the hiring organization is an excellent way to stay proactive during the hiring process.

 

Career Development and Growth

Tourism Training and Education

Advancing in a government tourism career often requires continuous training and education. Taking advantage of industry-specific courses, certifications, and training programs will help you develop the skills necessary for success. Online platforms and industry associations offer numerous resources to help you stay competitive in the job market.

Building a professional network is essential for career growth. By connecting with other professionals in the tourism industry, you’ll gain valuable insights and opportunities that may not be advertised publicly. Networking also provides mentorship opportunities, allowing you to learn from those with more experience.

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Staying informed about industry trends is another key to success. Tourism is an ever-changing field, and having up-to-date knowledge allows you to make informed career decisions. Whether seeking a promotion or transitioning to a new role, staying educated and informed will ensure long-term career growth.

 

Government Tourism Job Resources

Job Boards and Industry Associations

Job boards and industry associations are invaluable resources when searching for government tourism jobs. These platforms provide access to a wealth of information, from job listings to networking opportunities. Researching government tourism job resources is a great way to stay informed about available positions and career paths.

Online platforms also offer training and educational resources that can help further your career. By staying up-to-date on industry trends and best practices, you’ll be better prepared to seize new opportunities and advance your tourism career.

In summary, finding the best government tourism job requires a combination of research, networking, and skill development. Whether you’re starting as a travel writer, a tourism counselor, or a marketing executive, focusing on continuous learning and relationship-building will set you up for long-term success in this dynamic industry.

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